Event Coordinator

Gila, County of•Globe, AZ

1d•Onsite

About The Position

The purpose of this position is to assist in coordinating and overseeing event functions at the Gila County Fairgrounds. This position serves as the on-site contact and coordinates and oversees event set up and tear down at the Gila County Fairgrounds. Duties include event scheduling, ensuring facilities are set up to event specifications and working with customers on issues that may arise during the event.

Requirements

High School Diploma or GED.
Two (2) years directly related experience; or equivalent combination of education, training and experience.
Must possess and maintain a valid Driver’s License.
Customer and personal service knowledge.
Clerical knowledge.
Organization skills.
Production skills.
Public relations knowledge.
Customer service skills.
Problem solving skills.
Time management skills.
Multi-tasking skills.
Typing and data entry skills.
Ability to solve problems sensibly and swiftly.
Ability to multi-task.
Ability to maintain calm demeanor in stressful situations.
Ability to complete tasks with little or no supervision.
Ability to organize and coordinate the work of others.
Ability to work irregular hours and weekends.
Occasionally stands to attend to customers.
Routinely sits to operate computers.
May be required to lift work related materials or equipment up to 25 lbs.
Constantly requires dexterity for keyboard operation.
Incumbents in this position may be required to routinely walk to and from work sites, bend and twist.
Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.

Responsibilities

Assists with various County plans, projects and programs for events and activities at the Gila County Fairgrounds.
Prepares operational reports as needed.
Responds to customer inquiries regarding Gila County Fairgrounds facilities uses and availability.
Assists customers with the planning of events.
Directs and oversees all event set up and tear down per event customer’s specifications.
Serves as on-site contact for customers during event functions.
Serves as a liaison between County departments and outside organizations and vendors in coordination of special events.
Advises Facilities Management Department of any facility related maintenance or safety concerns.
Works closely with Facilities Management Department in ensuring compliance with liability insurance requirements with customers, Arizona Counties Insurance Pool (ACIP) and County.
Performs other duties as assigned.
Provides project coordination support on quality assurance and process improvement projects.
Explains County procedures or processes, responds to public inquiries and participates in meetings.
Creates or edits documents, internal memos, emails and reports.
Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.
Continuously (More than 70% but less than 85% in a year) interacts specifically with customers.