Event Coodinator

Highbridge Human Capital•Kamloops, BC

7d•Remote

About The Position

Le7 te Melámen Health Society (LtMHS) is seeking an Event Coordinator for a 1-year contract term to lead the planning and coordination of events from concept through to completion. This role will support events that bring people together and create meaningful opportunities for connection across communities and partners, while ensuring planning and delivery reflects Secwépemc culture and traditions. The ideal candidate is highly organized and comfortable managing the many moving pieces that come with event delivery. This includes timelines, venues, budgets, vendors, speakers, registration, promotion, on-site logistics and post-event reporting. Success in this role will require strong follow-through, clear communication and the ability to create a smooth and welcoming experience for all LtMHS events.

Requirements

3–5 years of experience in event planning, event coordination, hospitality, community programming, or a related coordination role.
Strong familiarity with Secwépemc culture, traditions, and community protocols.
Strong organizational skills, with the ability to manage multiple priorities, coordinate logistics, track details, and meet deadlines.
Strong written and verbal communication skills, with the ability to communicate clearly with attendees, vendors, speakers, facilitators, community members, and internal teams.
Experience coordinating event logistics, including venues, timelines, registration, travel, vendors, materials, and on-site requirements.
Experience creating or tracking event budgets, billing amounts, expenses, or related financial details.
Proficiency with Microsoft Office, including Word, Excel and Outlook.
Experience using social media or digital communication tools to send invitations, promote events, and support attendance.
A valid driver's license, reliable vehicle, and clean driver's abstract.
Successful completion of a criminal record check.

Nice To Haves

Certificate in Event Management, Hospitality Management, Marketing, Communications, or a related field is preferred.

Responsibilities

Plan and coordinate events from concept through to completion, including timelines, venues, logistics and day-of requirements.
Ensure event planning and delivery reflects Secwépemc culture, traditions and community expectations.
Develop and maintain event workplans to ensure key tasks, deadlines and responsibilities are clearly tracked.
Create and manage event budgets, calculate billing amounts, track expenses and ensure costs remain within approved limits.
Coordinate with vendors, speakers, workshop facilitators and service providers to confirm event requirements and delivery details.
Promote events through social media and other communication channels to support awareness and attendance.
Oversee registration and attendee coordination, including invitations, attendance tracking and check-in processes.
Lead on-site event coordination by managing logistics, troubleshooting issues and supporting a smooth attendee experience.
Prepare event materials, supplies, signage, schedules and other resources required for successful delivery.
Conduct post-event evaluations and prepare summary reports with key outcomes, feedback and follow-up items.
Support additional event coordination activities as organizational needs evolve.