Event Coordinator I

Populous•Quinte West, ON

3d•$63,000 - $71,000•Hybrid

About The Position

Populous is a global design firm that designs places where people love to be together. We design and deliver memorable civic, sports, and entertainment buildings, from iconic stadia to live music venues. Our expertise extends to event planning, where we have experience at all levels of the event ecosystem, designing and developing new events globally and combining entertainment in new ways. This role is ideal for early-career professionals (1-3 years of experience) seeking to grow technical and creative skills in a collaborative design environment. The Event Coordinator will provide crucial administrative support and coordination across multiple projects, assisting Project Managers and other team members to produce successful events.

Requirements

Detail-oriented and organized with proven track record of efficient time management across multiple projects.
Proficiency in MS Office; advanced understanding of Excel/database relationships and Smartsheet is a plus.
Technical acumen – quick to pick up new tools/software/platforms.
Excellent written and verbal communication skills.
Proven ability to be flexible, adaptable, and maintain composure when managing shifting priorities, project requirements, demands, and timelines.
Ability to work effectively both independently and in a team-oriented, collaborative environment.
Demonstrated ability to identify areas for process improvement and take initiative to implement solutions that enhance efficiency and effectiveness.
Strong problem-solving skills with the ability to think critically and make quick decisions under pressure.

Nice To Haves

Bachelor’s or associate degree preferred, but not required
Previous experience with event-related project management is a plus.
Advanced understanding of Excel/database relationships and Smartsheet is a plus.

Responsibilities

Provide project support to project managers as needed across multiple projects.
Collect schedule data, update project schedules and report on this information to staff, clients, and vendors using tools such as SmartSheet.
Provide administrative support such as scheduling meetings, ordering supplies/equipment, creating presentations, task coordination and follow-up.
Research commodities and vendors in designated areas, presenting findings with recommendations on selection.
Facilitate order placement with vendors and organize client invoices, ensuring accurate invoice management.
Coordinate detailed schedules, delivery operations, load-in/load-out planning and operations.