Event Coordinator I

Populous•Denver, CO

2d•Hybrid

About The Position

We design places where people love to be together. Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments. We’ve designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. All of Populous’ collective design expertise ultimately culminates in one thing: the event. We work at all scales, having developed intimate one-off experiences, all the way up to major international multi-day festivals. Our venues have hosted some of the most prestigious events in sports and entertainment, from the FIFA World Cup and the NFL Super Bowl, to the Summer and Winter Olympic and Paralympic Games. Our unmatched understanding of venue design has allowed us to transcend traditional boundaries, bringing all of our architectural knowledge into the world of event planning. Populous has experience at every level of the event ecosystem. We have designed and developed new events in all corners of the globe and combined entertainment in new ways, such as fusing live music with sport. We are seeking an Event Coordinator to provide crucial administrative support and coordination across multiple projects, assisting Project Managers and other team members to produce successful events. This role is ideal for early-career professionals (1-3 years of experience) seeking to grow technical and creative skills in a collaborative design environment. This position will be open for a minimum of two (2) days and will remain open until filled. Applications will be accepted on an ongoing basis until the position is closed.

Requirements

Detail-oriented and organized with proven track record of efficient time management across multiple projects.
Proficiency in MS Office; advanced understanding of Excel/database relationships and Smartsheet is a plus.
Technical acumen –quick to pick up new tools/software/platforms.
Excellent written and verbal communication skills.
Proven ability to be flexible, adaptable, and maintain composure when managing shifting priorities, project requirements, demands, and timelines.
Ability to work effectively both independently and in a team-oriented, collaborative environment.
Demonstrated ability to identify areas for process improvement and take initiative to implement solutions that enhance efficiency and effectiveness.
Strong problem-solving skills with the ability to think critically and make quick decisions under pressure.

Nice To Haves

Bachelor’s or associate degree preferred, but not required
Previous experience with event-related project management is a plus.

Responsibilities

Provide project support to project managers as needed across multiple projects.
Collect schedule data, update project schedules and report on this information to staff, clients, and vendors using tools such as SmartSheet.
Provide administrative support such as scheduling meetings, ordering supplies/equipment, creating presentations, task coordination and follow-up.
Research commodities and vendors in designated areas, presenting findings with recommendations on selection.
Facilitate order placement with vendors and organize client invoices, ensuring accurate invoice management.
Coordinate detailed schedules, delivery operations, load-in/load-out planning and operations.