Event Coordinator/Executive Administrative Assistant

VRC • New York, NY

2d

About The Position

This position provides a broad scope of executive assistant, and administrative services for business development professional staff. General responsibilities include administrative support, business development, social event planning, travel arrangements, and etc.

Requirements

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
• Excellent knowledge of Microsoft Office
• Proficiency in English
• Exemplary planning, attention to detail, and time management skills
• Up-to-date experience with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality

Nice To Haves

• High School degree; additional qualification as personal assistant would be considered an advantage

Responsibilities

• Perform or correlate varied administrative and professional staff support duties requiring professionalism, awareness of the impact of developing situations, and exercise of judgment and timely action.
• Process and review incoming and outgoing correspondence and communications
• Answer and screen telephone calls
• Proactively maintain and communicate activity calendars and travel itineraries, as required
• Schedule and manage client-related meetings and related arrangements.
• Prepare schedules, materials, arrangements, and agenda for internal and off-site meetings
• Assist in preparation of client correspondence, presentations, and follow-ups
• Create, plan and host various client-related events, including social, roundtables, and conferences
• Assist with marketing initiatives and content distribution

Benefits

• Competitive bonus program
• Medical/Dental/Vision insurance
• Life Insurance
• Disability
• Health Savings Account
• Dependent Care Reimbursement
• Commuter Benefits
• 401k match program
• Voluntary insurance options
• Generous time off/flexible work arrangements
• Reimbursement for admission fees and study material for professional designations
• Growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED