Event Assistant

High Spirits Hospitality•Greenville, SC

5d•Hybrid

About The Position

Our Event Assistant is a hybrid role where the employee has the unique opportunity to work with our event planning team to assist and gain knowledge of the planning process while also working events to gain knowledge in executing REMARKABLE events for our clients. This is an entry-level position where staff typically move up within 1-2 years. The ideal candidate is one who has a passion for the events and hospitality industry and wants to grow within the field.

Requirements

Must be able to lift and move 50lbs without assistance.
Must be able to work independently without supervision.
Must have reliable transportation to and from work and work-related events.
Must have a valid Driver’s License with a clean driving record.
Must be able to operate company vehicles safely and efficiently.
Possess strong organizational, written, and verbal communication skills.
Must be at least 21 years of age.
Must be available for regular nights, weekends, and holidays.
Must adhere to our Company’s Wellness Policy.

Nice To Haves

Passion for the events and hospitality industry.
Wants to grow within the field.

Responsibilities

Provide support to our event planning & sales team, ensuring they have the tools and resources they need to be successful.
Communicate with potential customers, manage administrative tasks, and update our technology and tools.
Respond to and process all client inquiries and questions via phone and email within appropriate limits as fast as possible, preferably within one hour during business hours.
Filter requests to specific team members on items they need to address.
Update client notes, timelines, layouts, invoices, proposals, and payment schedules as requested.
Schedule Client meetings.
Complete automated tasks assigned by the CRM system.
Oversee the event vendor approval & tracking process.
Tour potential Clients on the spaces, effectively selling our spaces and services.
Compile and present the weekly, monthly, quarterly, and annual reports regarding company sales, customer satisfaction, market trends, and performance rates.
Assist with wedding coordination.
Run errands and take on special projects as needed.
Be an expert with all products and services offered by our company.
Responsible for communicating details of these products, services, and applicable policies to our clients.
Ensure customer service standards are held to the highest expectations.
Appropriately manage conflicts with clients according to company values.
Communicate unsatisfactory feedback regarding the performance of staff members to the appropriate staff.
Supervise events at our venues.
Offer guidance, direction, motivation, and reprimands to our staff working events.
Ensure the total venue operations are successful, including set-up, event execution, and breakdown.
Work with the Client to address their needs and ensure their expectations are exceeded during the event.
Communicate with and monitor outside vendors (caterer, DJ, florist, etc.).
Make sure they are following our policies and are completing their contracted tasks.
Handle emergencies and issues as they arise.
Ensure the life safety plans of the building are followed.
Provide emergency support for off-site events and our short-term rental guests during your shift.
Set up and break down event tables, chairs, decor, and other equipment according to the layout and Client needs.
Complete light cleaning duties, both in preparation for and completion of events, but also pop-up spills during events.
Document event details, inventory, and recap reports through digital recap forms.