Event and Partnership Engagement Coordinator
About The Position
The Event and Partnership Engagement Coordinator is a key member of the Fund Development and Marketing team and plays an essential role in the planning and delivery of internal events, fundraising activities, and third-party initiatives. Reporting to the Community Partnerships Lead, this role focuses on coordinating event logistics, supporting community partners, and contributing to positive donor and participant experiences. The Coordinator works collaboratively with fund development, marketing, communications, and planning committees to ensure events are aligned with organizational priorities and delivered effectively. This role is well suited to a highly organized and detail-oriented individual who is driven to create thoughtful events that reflect the organization’s mission, foster connection, and deliver meaningful and engaging participant experiences.
Requirements
- Post-secondary diploma or degree, or equivalent combination of education and experience
- 1–3 years of experience in event coordination, administration, customer service, or community engagement
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and deadlines
- Strong interpersonal and communication skills
- Problem-solving skills and ability to adapt in dynamic environments
- Ability to work collaboratively as part of a team
- Customer service mindset and ability to engage with diverse stakeholders
- Initiative, reliability, and willingness to learn
- Professionalism and accountability in all interactions
- Understanding of fundraising, donor relations, campaigns, and stewardship practices.
- Capable of professionally interacting with variety of people, including board members, donors, volunteers, colleagues and staff.
- Strong written and verbal communication skills.
- Strong time management and ability to manage multiple priorities.
- Detail‑oriented with consistent follow‑through.
- Experience supporting events and community fundraising initiatives.
- Strong collaboration skills and a team‑oriented approach.
- Empathy, diplomacy, and professionalism in stakeholder interactions.
- Flexibility in a dynamic work environment.
- Commitment to confidentiality and responsible data management.
- Current and clear Police Information Check with a Vulnerable Sector Check and an Intervention Record Check
Nice To Haves
- Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint)
- Familiarity with CRM systems or event registration tools is an asset
- Basic understanding of social media platforms, email marketing platforms, and design tools such as Canva.
Responsibilities
- Coordinate and support the planning and delivery of fundraising, third-party, and internal events.
- Develop timelines, checklists, and run-of-show documents to support event execution.
- Coordinate event logistics including venues, vendors, catering, supplies, and accessibility needs.
- Track event budgets and expenses, ensuring accurate documentation and cost-effective delivery.
- Lead event-related planning meetings, including preparing agendas, tracking action items, and supporting follow-through.
- Support event setup, on-site coordination, and post-event wrap-up.
- Troubleshoot issues and support smooth event execution.
- Contribute to a positive, professional, and welcoming event experience.
- Support internal departments in planning and delivering events, providing guidance and support on logistics and coordination.
- Act as a point of contact for third-party event organizers and community partners.
- Provide tools, guidance, and support to facilitate successful internal and third-party fundraising events.
- Track event activity and support appropriate follow-up and recognition.
- Assist with donor-facing event coordination including guest lists, invitations, and registration processes.
- Support sponsor and donor recognition at events.
- Support the delivery of fundraising events and donor engagement activities.
- Assist with post-event follow-up activities as directed.
- Coordinate event-related communications in collaboration with communications team members.
- Support promotion through email, social media, and website updates.
- Assist with capturing event content (photos, testimonials, stories).
- Support the coordination of event-related communications.
- Maintain organized event records, materials, and contact lists.
- Track attendance and basic event outcomes.
- Support coordination across teams to ensure alignment and timely completion of tasks.
- Respond to event-related and general inquiries as required.
- Support cross‑departmental coordination related to relation to events and third-party initiatives, including working closely with the Community Strategies, Lead and Volunteer, Lead.
- Support volunteers and internal stakeholders involved in events.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
