Estimation Administrator

Grote Family of Companies • Cincinnati, OH

2d

About The Position

Support the estimating department and ensure smooth and continuous flow of paperwork and documentation. Organize and manage pre-bid documentation, subcontractors/suppliers and bid paperwork. Log all HVAC, Plumbing, Plan and Spec, Design Build and IPD projects for the Estimating Department. Manage the bid schedule. Update and manage SharePoint with all new bidding opportunities. Support/assist Estimating Department. Contact subcontractors and suppliers for all projects being bid. Download drawings and specifications for each project as required. Manage all bid folders, including addenda, quotes, and ACI reports. Apply for surety bid bonds. Request reviews of insurance requirements and certificates of insurance for bids. Request review of safety aspects of bid. Forward subcontracts for review. Keep entire estimating group updated on all current information pertaining to the project they are bidding. Provide subcontractors and vendors with current bid information through the bid file-sharing software. Ensure all bid proposals are properly prepared and executed. Coordinate bid deliveries and arrange for a delivery driver. Create new estimating and project files on the server. Prepare post-bid and pre-award documents, as required. Support all Dyer branches with bidding efforts across all Dyer markets, including large capital, Process & Industrial, and Special Projects opportunities. Notarize company documents. Assist estimators with bookmarking bid drawings, specifications, and front-end documents. Use AI tools or Bluebeam search functions to review front-end bid documents for language that may affect cost.

Requirements

• Proficiency with Bluebeam.
• Proficiency with Microsoft applications, including Outlook, Excel, and Word.
• Strong attention to detail.
• Clear and effective communication skills.

Nice To Haves

• Knowledge of bidding processes is preferred

Responsibilities

• Log all HVAC, Plumbing, Plan and Spec, Design Build and IPD projects for the Estimating Department.
• Manage the bid schedule.
• Update and manage SharePoint with all new bidding opportunities.
• Contact subcontractors and suppliers for all projects being bid.
• Download drawings and specifications for each project as required.
• Manage all bid folders, including addenda, quotes, and ACI reports.
• Apply for surety bid bonds.
• Request reviews of insurance requirements and certificates of insurance for bids.
• Request review of safety aspects of bid.
• Forward subcontracts for review.
• Keep entire estimating group updated on all current information pertaining to the project they are bidding.
• Provide subcontractors and vendors with current bid information through the bid file-sharing software.
• Ensure all bid proposals are properly prepared and executed.
• Coordinate bid deliveries and arrange for a delivery driver.
• Create new estimating and project files on the server.
• Prepare post-bid and pre-award documents, as required.
• Support all Dyer branches with bidding efforts across all Dyer markets, including large capital, Process & Industrial, and Special Projects opportunities.
• Notarize company documents.
• Assist estimators with bookmarking bid drawings, specifications, and front-end documents.
• Use AI tools or Bluebeam search functions to review front-end bid documents for language that may affect cost.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed