Estimating Information Specialist

The Walsh Group - Walsh Construction & Archer Western•Chicago, IL

6d•$75,000 - $118,000•Onsite

About The Position

We are currently seeking an Estimating Information Specialist for our Estimating Department in Chicago, IL. As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a company where, when you work hard, you will be recognized. If this sounds like you, please apply!

Requirements

At least 3 years of experience working with computer systems
Proficient in the use of Customer Relations Software
Excellent communication skills - both written and oral
Strong organizational skills
Proficient in Microsoft Office Programs including Word, Excel, and PowerPoint; SharePoint and Subcontractor Database/Invitation to Bid programs
Must be able to read blueprints and other construction documents
Shares information, listens and involves others
Finishes tasks promptly and critically reviews work
Makes confident decisions
Effective at thinking through problems and information

Nice To Haves

Bachelor's Degree preferred
General understanding of estimating process is helpful

Responsibilities

Acquiring, integrating and managing all of the engineering and design documentation for the Estimating Department from conception through completion of the Bid
Review drawings and notify Estimating staff of changes such as bid date is extended, this replaces all of the drawings, this impacts only architectural trades, etc.
Manage and be the liaison of the subcontractor outreach programs to all subcontractors and suppliers both large and small businesses (in coordination with compliance as relates to small and disadvantage businesses)
Inform and monitor teams of secure document procedures when required on projects.
Do preliminary reviews of Prequalification submissions from subcontractors and suppliers to ensure completeness, prior to Financial reviews from the accounting department. This review incudes ensuring all fields are completed as required and assisting sub with the system if they have questions.
Management of Subcontractor Database/Invitation to Bid programs. This includes ensuring database is kept up to date. Assist subcontractors with updating their information and access to the site. Work with bid teams to develop Invitation to bid and send out ITB’s and provide access to subcontractors for the bidding documents.
Manage and Maintain the Customer Relations Management System for the Building Division, Transportation Group, or Water Groups. Work with Group Lead CRM Users to ensure that their information is entered correctly. Train and Manage CRM users across all divisions to best utilize the tool’s capabilities. Work with leadership, special committees, and consultants to support execution of key initiatives.
Maintains expertise in computer and software skills
Performs research by contacting potential bidders such as MBE, DBE, WBE, SBE. Etc. Contacts those DBE’s most likely to bid on a project and acquires appropriate forms from DBE that may need to be submitted at bid time. May help contact unions to solicit or provide information needed to complete the bid.
Updates vendor lists and uploads all documents into Estimating System. Provides output from the system as needed. Enters all estimates into system and acquires any missing information from owners, project or estimating staff.
Provides general support for the Estimating Department.
Support Estimating Leadership in Corporate meetings.