Estimating Coordinator

Penguin Air Conditioning•New York, NY

2d•Onsite

About The Position

The Estimating Coordinator position is a critical role for the company. The ideal candidate will be responsible for assisting with estimating and administrative related tasks. The ideal candidate must have strong analytical thinking skills, an excellent ability to multi-task, and the ability to manage relationships with internal and external entities. COMPANY OVERVIEW Penguin has been serving the New York metropolitan area for more than 70 years with professional and competitive commercial mechanical and facility maintenance services. Our licensed professional engineers and more than 150 technicians expertly install, operate, maintain, and service mechanical, electrical, and HVAC systems for clients in many different industries. By applying our expertise to project design and installation, we help our customers to better understand effective project design and control installation costs. We also make sure they understand all long-term costs involved.

Requirements

Minimum 2-3 years working in an administrative / procurement capacity.
Excellent organization, communication, and interpersonal skills
Business writing and reporting skills
Strategic, analytical, and multi-tasking skills
Time management skills – ability to meet frequent deadlines
Basic clerical skills, including but not limited to typing, scanning, calendar management, handling mailings, etc.
Attention to detail
Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel) and Adobe.

Nice To Haves

Bachelor’s Degree or currently pursuing preferred.
Comparable relevant work experience also acceptable.
Working knowledge of procurement, construction industry, and operations management is a plus.
Working knowledge of federal, state, and city regulations and guidelines.

Responsibilities

Assist departments workload, act as a gate keeper and internal/external contact.
Communicate with vendors and clients, as needed.
Take inventory of department’s office supplies, sort and distribute as needed.
Maintain confidentiality of operations department and company information.
Escalate critical and/or sensitive issues to the department managers with recommendation for resolution.
Maintain and update bid list daily
Assign proposal numbers to bid opportunities, create and maintain proposal folders with all updates/addenda to plans and specifications.
Prepare finalized proposal to submit as per estimating bid forms.
Manage a high volume of incoming and outgoing emails.
Handle incoming calls regarding inquiries from subcontractors/general contractors .
Perform additional assignments as required by the operating needs of the company or as directed by executives.