Estimating Administrator

TMG Construction•Williamsburg, VA

10d•Onsite

About The Position

The Estimating Administrator is responsible for the administration and coordination of bidding opportunities, typically valued between $1m and $20m, with occasional higher values. This role reports to the Secure Estimating Department Manager and is dedicated to managing the bidding process from initial identification to bid submission for projects TMG pursues. Additionally, the position provides administrative support to the entire office function. The scope includes assisting in all aspects of administering the bidding process throughout its lifecycle, receiving and entering bid invitation details, managing the team's bidding calendar, coordinating communications, and maintaining data systems. The role also supports outsourcing efforts by contacting subcontractors for bids and pre-qualification, and provides general office administrative support.

Requirements

Demonstrated experience administering and supporting a department or team.
A solid working knowledge of management software with an emphasis on collaborative environment software.
Must be able to lift and handle 50-pound objects.
Must be fully mobile and capable of walking job sites, climbing ladders and stairs multiple times daily to inspect work, direct subcontractors and TMG’s own field forces, and assure safety and quality control.
Must have a clean driving record to facilitate getting materials from suppliers when necessary.
Detail-oriented with a demonstrated ability to organize and manage schedules, filing, and communications.
Proficiency with spreadsheets, email, and other software used in the construction industry.

Nice To Haves

2-5 years of experience in administration in the construction industry preferred but not required.
Knowledge of the construction industry is a plus, but not required.

Responsibilities

Receive new bidding opportunities through email and merge the documents completely into TMG’s system software.
Administer and maintain the bidding pipeline calendars throughout the lifecycle of a bid (dates will often change).
Administer and maintain collaborative spaces through Microsoft Teams and encourage user participation.
Set up and maintain Building Connected Environment for bid distribution to subcontractors.
Support the outsourcing efforts by identifying and calling subcontractors to generate interest in participating in the bid.
Pre-qualify major subcontractors.
Arrange, participate in, and implement bid meetings as directed for the team.
Create virtual Bid Binders.
Data Entry to support TMG’s and third-party software platforms for effective bid management.
Occasional research required bidding specifications from provided documents to identify and solicit pricing from vendors.
Ensure the office is maintained professionally and cleanly while being fully stocked with needed supplies.
Keep printers, copiers, and plotters in good working order.
Schedule maintenance on these items as needed.
Check and distribute mail daily, be the point of contact for visitors, and make arrangements for meetings.
Prepare packages for FedEx shipments.
Maintain an awareness of the TMG Capital Project team’s schedules to be able to respond to phone calls and visitors' needs accordingly.
Provide assistance to the TMG IT department and act as the on-site liaison for minor IT issues.
Be a resource for the administrative needs of the Project Management Team in addition to the Estimating Team.