Estimating Administrative Assistant

McCoy’s Building Supply•San Marcos, TX

10h•Onsite

About The Position

This full-time role is responsible for processing incoming take-off requests, ensuring matching plans are received, and assisting retail store employees with process questions and procedures. The position involves creating pricing bids, maintaining printing of framing layouts, tracking productivity, ordering supplies, and adhering to department procedures. The role also requires participation in department meetings and company programs.

Requirements

High school diploma or general education degree (GED); or six to nine months of related experience and/or training; or equivalent combination of education and experience.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Ability to utilize Microsoft Office products, and other software applications at a basic level.

Nice To Haves

Prior experience in the retail building supply industry.
Working knowledge of building supply and/or agricultural product lines and their usage.
Knowledge and understanding of reading and interpreting blueprints and structural designs, including calculating necessary information for bid and quote submittals to customers.

Responsibilities

Processes incoming take off requests and ensures matching plans have been received.
Assists retail store employees with process questions and procedures.
Provides information to retail employees about current turn time and expected time of completion for submitted take offs.
Assists Estimating Manager with service issues as needed.
Assists retail store employees in resolving basic take off questions or issues.
Keeps Estimating Manager informed of service issues, concerns or general feedback.
Creates Mac21 pricing bid using estimator provided take off, and store provided customer account number and pricing bid number.
Ensures all printing of framing layouts and shipping to stores upon request.
Maintains established productivity tracking tools and assist with monthly, quarterly, and annual reporting.
Assists with ordering products and materials for department, file management and archiving, etc.
Follows department procedures while carrying out the responsibilities of position.
Attends and participates in all department meetings and company-sponsored management programs as required.