Estimating Administrative Assistant
About The Position
The Estimating Administrative Assistant at PCL Construction, Inc. in Tempe, Arizona, plays a crucial role in ensuring the smooth operation of the estimating process. This position involves coordinating bid documentation, maintaining project information, tracking project updates, and providing essential administrative support to the estimating team, enabling them to deliver accurate and timely bids. PCL Construction, Inc. is part of the PCL Family of Companies and is 100% employee-owned, fostering a shared commitment to success and growth within the construction industry.
Requirements
- Strong organizational and time management skills.
- Attention to detail and ability to manage multiple priorities.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Effective communication and coordination skills.
- Intermediate skill level in document management, database maintenance, and Salesforce coordination.
- Basic to Intermediate skill level in addenda tracking and compliance support.
- Basic skill level in administrative coordination and support tasks.
Nice To Haves
- Experience with database systems (e.g., SmartBid, Salesforce) preferred.
Responsibilities
- Compile and assemble bid documents, including plans and specifications.
- Organize and maintain project folders with proper version control and file naming standards.
- Ensure all bid-related documents are complete and accessible to the estimating team.
- Monitor incoming addenda related to projects and distribute updates to subcontractors and suppliers using SmartBid.
- Maintain accurate records of addenda communications.
- Maintain and update the solicitation database, including company and contact information.
- Create and manage project postings as directed by estimators.
- Ensure all data in the solicitation database is accurate and current.
- Manage data within the District Submission Summary Report across all active projects.
- Coordinate with project leads to update and maintain accurate Salesforce entries.
- Track submission deadlines and ensure timely updates to weekly reports.
- Follow established estimating procedures and company standards.
- Assist with managing Good Faith Efforts (GFEs) for projects with government funding requirements.
- Ensure compliance documentation is properly tracked and maintained.
- Schedule meetings and coordinate calendars for the estimating team.
- Track key deadlines and support timely deliverables.
- Order catering for management review meetings.
- Coordinate lunch-and-learn sessions with subcontractors and suppliers.
- Respond to internal and external administrative requests.
Benefits
- Employee ownership opportunities that build long-term value
- Annual discretionary performance bonuses
- 401(k) with company match
- Industry-leading medical, dental and vision benefits
- Prescription drug coverage and telemedicine services
- Life, AD&D and disability insurance
- Paid parental leave and family care support
- HSA or FSA for healthcare, dependent care and transportation
- Mental health and wellness support, including Employee Assistance Programs
- Career growth pathways, leadership development and mentorship programs
- Access to world-class training through PCL’s College of Construction and professional development courses
- Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
