KS1020 - Full-Time Estate Manager - Atherton, CA/Travel+

British American Household Staffing•Atherton, CA

1d•Onsite

About The Position

An international family, now based in the Bay Area, seeks a seasoned full-time estate manager to handle their properties. The family is very active, travels a lot, and needs someone who can hit the ground running and maintain seamless consistency across their homes and properties. The main residence is in Atherton, with coordination and management of additional residences in Malibu and New York. While the schedule is Monday through Friday, flexibility is essential. Some evenings, weekends, and travel will be required during events and busy periods. This role is meant for a seasoned individual who is comfortable managing their own priorities. The family is ready to hire and is seeking someone looking for a long-term role.

Requirements

Must be legal to work in the US
5+ years of experience managing large private estates
Strong leadership and staff management experience
Exceptional organizational and problem-solving skills
Experience managing multiple properties simultaneously
Discreet, trustworthy, and professional at all times
Comfortable working independently and taking initiative
Excellent communication and vendor management skills

Responsibilities

Oversee daily operations of the Atherton residence
Ensuring the home runs smoothly at all times
Coordinate management and maintenance of additional residences in Malibu and New York.
Manage preventative maintenance schedules, repairs, and improvement projects.
Liaise with contractors, service providers, and vendors across all properties.
Conduct regular property inspections and ensure homes are maintained to the highest standard.
Recruit, train, and supervise household staff, including housekeepers, nannies, chefs, drivers, and contractors
Create schedules, manage payroll coordination, and maintain strong staff morale and professionalism
Ensure clear communication between staff across all residences
Implement household systems and procedures.
Provide high-level assistant support to the principals as required
Coordinate calendars relating to property operations, travel, and household logistics
Manage household budgets, invoices, and expense tracking
Coordinate travel arrangements related to property use when necessary
Organize and oversee private events, dinners, and gatherings across the residences
Coordinate catering, staffing, logistics, and guest preparation
Ensure properties are guest-ready at all times
Oversee renovation projects, seasonal changes, and property upgrades
Work with architects, designers, and contractors when needed
Manage timelines, budgets, and quality control.
Travel to Malibu and New York residences, as needed
Travel may also be required when the principals are hosting events or managing property projects