Estate Manager and Family Assistant

Sage Haus•Cherry Hills Village, CO

5d•Onsite

About The Position

We are a family of four seeking a highly organized, detail-oriented, discreet, and proactive Estate Manager and Family Assistant to help maintain our household systems and support our family through upcoming transitions, including a home rebuild. The ideal candidate will seamlessly integrate into our home, support our needs with professionalism, and uphold our values of discretion, kindness, and respect. This role requires flexibility and adaptability, especially during the next few years of moving and construction. We are looking for someone who takes pride in maintaining systems, enjoys helping with organization and planning, and can fit into a home where privacy and professionalism are highly valued.

Requirements

Maintain a smoke-free, vape-free, and pouch-free environment.
Reliable transportation.
Fragrance-free in the home.
CPR and First Aid certification.
NDA required.
Highly organized, detail-oriented, discreet and proactive.
Calm and respectful with a quiet mature presence.
Understand the value of maintaining boundaries, both with the family and the children.
Take pride in doing things the right way, even when it requires extra effort.
Able to anticipate needs, take initiative, and stay ahead of tasks without needing constant direction.
Focused and efficient approach to work.
Able to handle specific feedback without taking it personally.
Willing to learn and follow detailed instructions.
Reliable and professional with a can-do attitude.
Sees what needs to be done and does it without waiting to be told.
Comfortable working in a dynamic environment where priorities may shift, and flexibility is essential.
Kind, calm, polite, and respectful.
Values mutual respect, clear communication, and professionalism.
Exercises sound judgment and operates with a high level of discretion.
Demonstrates a strong commitment to build a respectful, productive working relationship based on trust and accountability.

Nice To Haves

Experience with household transitions, moving logistics, and construction coordination.
Experience with pet care, specifically French Bulldogs.
Experience with children's activities and school projects.

Responsibilities

Maintain existing household organization systems.
Perform daily home resets by tidying all rooms between weekly professional housekeeper visits.
Vacuum high-traffic areas, wipe down counters and stove after cooking, and clean refrigerator interiors as needed.
Manage seasonal clothing swaps for the family.
Prepare and coordinate donation drop-offs.
Assist with full holiday prep, decoration setup and takedown while maintaining organization systems.
Manage exterior patios, including seasonal cushion storage, cleaning, and setup, along with sweeping and hosing down where debris accumulates.
Clean and maintain humidifiers, air purifiers, and diffusers throughout the home.
Restock pantry, fridge, and household supplies.
Grocery shop for meals.
Manage running household supply lists.
Coordinate household orders and subscriptions (Amazon, Costco, Target).
Handle mailings, returns, dry cleaning, family errands, and gift shopping as needed.
Manage daily mail and package flow, unboxing items and finding homes for them.
Break down boxes and place in recycling.
Bring in/out trash cans from/to the street.
Clean and prep all fresh vegetables and fruits.
Chop/Meal prep ingredients for family meals so that cooking can be completed quickly in the evenings.
Batch cook meal components such as grilled chicken and ground beef for use throughout the week.
Cook healthy breads/muffins/bars/granolas.
Review refrigerator inventory and propose weekly meal ideas using ingredients on hand.
Prepare healthy after-school snacks ready for when the boys arrive home.
Prep school lunches the day before.
Follow dietary accommodations for family members who are dairy-free or gluten-free.
Perform kitchen cleanup and maintenance, including wiping counters.
Maintain a tidy, organized and well stocked kitchen and pantry.
Wash, fold, organize, and put away family’s laundry.
Iron, steam, and provide special garment care as needed.
Maintain a tidy, organized and well stocked laundry room and family’s closets.
Provide light supervision and backup childcare.
Assist with occasional pick-ups and drop-offs as needed.
Divide and conquer kids' activities when appropriate.
Purchase kids' snacks and handle kids-related errands as needed.
Take dogs out / clean up waste.
Occasional dog walking / dog sitting may be requested.
Maintain existing dog training protocols.
Perform occasional deep cleans of the refrigerator.
Refresh garage, mudroom, and entry areas as needed.
Maintain organization throughout the home and implement new systems as needed.
Assist with event and holiday prep, including picking up flowers, cleaning china plates, polishing silver, assembling party favors, and other hosting tasks as needed.
Assist with school projects as needed.
Assist with packing and unpacking for family vacations, including unpacking luggage, managing dry cleaning, hanging clothing on hangers, disposing of dry cleaning packaging, and getting everything put back in its place after travel.
Bring fresh plants and flowers into the home regularly and maintain them.
Research and coordinate repairs and quotes as needed.
Manage seasonal property maintenance, including outdoor cushion cleaning and storage.