Estate Manager and Family Assistant

Sage Haus•Cherry Hills Village, CO

6d•$38 - $40•Onsite

About The Position

We are a family of four looking for a highly organized, detail-oriented, discreet, and proactive Estate Manager and Family Assistant to help maintain our household's systems and support our family through upcoming transitions, including a home rebuild and multiple moves. The ideal candidate will seamlessly integrate into our home, support our needs with professionalism, and uphold our values of discretion, kindness, and respect. This role requires flexibility, adaptability, and a proactive mindset to manage dynamic environments and shifting priorities. The family places a significant emphasis on privacy and clear boundaries, seeking someone who can anticipate needs, take initiative, and maintain organization without constant direction. This is a long-term support role to keep our home running smoothly during an exciting yet challenging period of construction and relocation.

Requirements

Maintain a smoke-free, vape-free, and pouch-free environment
Reliable transportation
Fragrance-free in the home
CPR and First Aid certification
NDA required
Highly organized, detail-oriented, discreet and proactive
Calm and respectful, with a quiet mature presence
Understand the value of maintaining boundaries, both with the family and the children
Take pride in doing things the right way, even when it requires extra effort
Able to anticipate needs, take initiative, and stay ahead of tasks without needing constant direction
Focused and efficient approach to work
Able to handle specific feedback without taking it personally
Willing to learn and follow detailed instructions
Reliable and professional
Can-do attitude
Comfortable working in a dynamic environment where priorities may shift, and flexibility is essential
Kind, calm, polite, and respectful
Value mutual respect, clear communication, and professionalism
Exercise sound judgment and operate with a high level of discretion
Demonstrate a strong commitment to build a respectful, productive working relationship based on trust and accountability
Takes pride in maintaining systems
Enjoys helping with organization and planning
Can fit into a home where privacy and professionalism are highly valued

Nice To Haves

Experience with children's activities like tennis, golf, and jujitsu.
Experience with French Bulldogs.
Experience managing household transitions, including moving logistics and construction coordination.

Responsibilities

Maintain existing household organization systems throughout the home.
Perform daily home resets by tidying all rooms between weekly professional housekeeper visits.
Vacuum high-traffic areas, wipe down counters and stove after cooking, and clean refrigerator interiors as needed.
Manage seasonal clothing swaps for the family.
Prepare and coordinate donation drop-offs.
Assist with full holiday prep, decoration setup and takedown while maintaining organization systems.
Manage exterior patios, including seasonal cushion storage, cleaning, and setup, along with sweeping and hosing down where debris accumulates.
Clean and maintain humidifiers, air purifiers, and diffusers throughout the home.
Restock pantry, fridge, and household supplies.
Grocery shop for meals.
Manage running household supply lists.
Coordinate household orders and subscriptions (Amazon, Costco, Target).
Handle mailings, returns, dry cleaning, family errands, and gift shopping as needed.
Manage daily mail and package flow, unboxing items and finding homes for them.
Break down boxes and place in recycling.
Bring in/out trash cans from/to the street.
Clean and prep all fresh vegetables and fruits.
Chop/Meal prep ingredients for family meals so that cooking can be completed quickly in the evenings.
Batch cook meal components such as grilled chicken and ground beef for use throughout the week.
Cook healthy breads/muffins/bars/granolas.
Review refrigerator inventory and propose weekly meal ideas using ingredients on hand.
Prepare healthy after-school snacks ready for when the boys arrive home.
Prep school lunches the day before.
Follow dietary accommodations for family members who are dairy-free or gluten-free.
Perform kitchen cleanup and maintenance, including wiping counters.
Maintain a tidy, organized and well stocked kitchen and pantry.
Wash, fold, organize, and put away family’s laundry.
Iron, steam, and provide special garment care as needed.
Maintain a tidy, organized and well stocked laundry room and family’s closets.
Light supervision and backup childcare.
Assist with occasional pick-ups and drop-offs as needed.
Divide and conquer kids' activities when appropriate.
Purchase kids' snacks and kids-related errands as needed.
Take dogs out / clean up waste.
Occasional dog walking / dog sitting may be requested.
Maintain existing dog training protocols.
Perform occasional deep cleans of the refrigerator.
Refresh garage, mudroom, and entry areas as needed.
Maintain organization throughout the home and implement new systems as needed.
Assist with event and holiday prep, including picking up flowers, cleaning china plates, polishing silver, assembling party favors, and other hosting tasks as needed.
Assist with school projects as needed.
Assist with packing and unpacking for family vacations, including unpacking luggage, managing dry cleaning, hanging clothing on hangers, disposing of dry cleaning packaging, and getting everything put back in its place after travel.
Bring fresh plants and flowers into the home regularly and maintain them.
Research and coordinate repairs and quotes as needed.
Manage seasonal property maintenance, including outdoor cushion cleaning and storage.