Escrow Officer

Bluegrass Land Title, LLC•Lexington, KY

42d•Onsite

About The Position

An Escrow Officer functions as an Administrative Assistant within the Real Estate industry, primarily supporting a Senior Escrow Officer in the daily tasks and activities required to bring a transaction to the closing table. The escrow team, comprising a Senior Escrow Officer and an Escrow Officer, collaborates with buyers and sellers to ensure all components of a real estate transaction are finalized before closing. This involves verifying property ownership, identifying any encumbrances such as tax liens or outstanding loans, and informing buyers of legal or contractual obligations like restricted development rights or Home-Owners Association (HOA) membership. The Escrow Officer guides the entire process from the initial "taking of the order" through to the property being "cleared to close." While the Senior Escrow Officer oversees the entire process, the Escrow Officer is involved at nearly every stage, ensuring no steps are overlooked. Furthermore, if the Senior Escrow Officer is absent, the Escrow Officer is fully knowledgeable about all transaction steps and can step in to complete necessary tasks.

Requirements

Incredibly detail oriented.
Good at being team players.
Capacity to be pro-active and can grab the steering wheel when necessary.
Ability to communicate with our customers and relay information to all stakeholders as to what's necessary to get us to the closing table.
Very tech friendly and capable of picking up new software systems relatively easily (e.g., Qualia).
Ability to manage stress and stressful situations.
Experience in finance (banking) with roles that centered around real estate lending like Loan Officers or Loan Processors.

Nice To Haves

Previous experience working as an Escrow Officer or Escrow Assistant.

Responsibilities

Provides clerical support during the escrow process of real estate transactions.
Opens title orders.
Communicates with Lenders, Realtors and Customers to obtain all necessary information for a successful transaction.
After closing, obtains funding authorization, when necessary, from Lenders.
Reviews a file for complete signatures and notarizations.
Scans documents into our operating system for digital document storage.
Balances and disburses funds in accordance with instructions.
Performs any other tasks as required by your Escrow Officer for a successful real estate transaction.
Opens escrows within 24 hours and ensures customers receive copies the same day.
Assists in processing escrows with a high degree of quality, including funding/balancing, figuring, clearing prelims, and signing clients.
Orders all necessary documents to close escrows in a timely manner (i.e., demands, loan documents, and insurance).
Maintains records of communication with all partners involved in escrows.
Follows company standards and practices when processing transactions, as well as applicable state laws and guidelines.
Informs escrow officers of any missing items or problems relevant to closing.
Deposits any funds required by buyers and sellers of each escrow within 24 hours of receipt.
Returns all calls, voicemails, and emails in a timely manner.
Performs other duties as assigned by supervisor.
Adheres to company policies and guidelines.