Escrow Officer and Escrow Assistant

Workway, Inc.•Tulsa, OK

About The Position

We are a professional staffing firm, working with organizations across the country to place exceptional candidates. Currently, we have a growing Savvy and Tech forward Title Company looking for an Escrow Officer and Escrow Assistant to keep up with their volume. The Escrow Officer will independently manage residential real estate transactions from opening through closing and post-closing, providing an exceptional experience for all transaction partners. The Escrow Assistant will work closely with Escrow Officers to coordinate transactions and keep files moving in a deadline-driven environment.

Requirements

3+ years of experience as an Escrow Officer, Closer, or similar title/escrow professional preferred.
Strong knowledge of residential real estate transactions and the closing process.
Oklahoma title and escrow experience strongly preferred.
Experience independently managing files from opening through funding and disbursement.
Qualia experience highly preferred.
Strong understanding of title commitments, settlement statements, Closing Disclosures, lender instructions, and closing documentation.
Strong attention to detail and commitment to accuracy.
1+ years of title, escrow, mortgage, real estate, closing, or related transactional experience preferred.
Previous Escrow Assistant, Escrow Processor, Title Processor, or Closing Assistant experience is a strong plus.
Qualia experience preferred.
Familiarity with real estate contracts, title commitments, payoffs, settlement statements, and closing documentation preferred.
Strong attention to detail and data-entry accuracy.
Excellent organizational and time-management skills.
Ability to prioritize multiple files and deadlines simultaneously.
Strong written and verbal communication skills.

Responsibilities

Manage residential real estate transactions from opening through closing and post-closing.
Review contracts, title commitments, lender instructions, payoffs, surveys, invoices, and other transaction documentation.
Coordinate with buyers, sellers, real estate agents, lenders, attorneys, and other parties throughout the closing process.
Prepare and review settlement statements, Closing Disclosures, and other closing documents for accuracy.
Identify and assist with resolving title requirements, liens, judgments, payoff issues, and other items necessary to clear transactions for closing.
Coordinate signing appointments and conduct closings professionally and confidently.
Verify that all required documentation and funding conditions have been satisfied prior to disbursement.
Receive, balance, and disburse escrow funds in accordance with company procedures and transaction requirements.
Maintain accurate and complete transaction files within Qualia.
Provide proactive status updates and respond promptly to clients and transaction partners.
Open new escrow files and enter transaction information accurately into Qualia.
Assist Escrow Officers with managing files throughout the transaction lifecycle.
Review incoming contracts and documentation for completeness.
Order and track payoffs, HOA information, surveys, tax information, lien information, and other required documents.
Communicate with buyers, sellers, real estate agents, lenders, attorneys, and vendors to obtain outstanding information and documentation.
Assist with clearing title requirements and tracking outstanding items prior to closing.
Prepare files and documentation for upcoming closings.
Assist with settlement statements, Closing Disclosures, and other transaction documents as directed by the Escrow Officer.
Schedule and confirm closing appointments.
Maintain accurate notes, documents, tasks, and transaction updates within Qualia.
Monitor important dates and deadlines and proactively follow up on outstanding items.