Escrow Assistant - Duluth, MN

Anywhere Integrated Services•Duluth, MN

1d•Onsite

About The Position

This role is crucial for the successful completion of real estate transactions. The Escrow Assistant acts as a key support for the closing representative, working collaboratively with agents, buyers, sellers, lawyers, lenders, surveyors, and other parties involved. The primary function is to collect, organize, and process all necessary documentation to ensure closings are completed efficiently and with minimal stress. This includes meticulous attention to detail in filing documents, processing payments after closing, and proactively identifying and resolving any discrepancies or incomplete information. The role requires a friendly and expert approach to build confidence and provide a high level of service to agents and their clients.

Requirements

High school diploma or equivalent.
One to four years of escrow processing experience (based on the team this position will support).
Proficiency with Microsoft Office suite.
Strong written and verbal skills to clearly keep agents, buyers, sellers and all other parties up to date with the process and work with them to resolve issues.
Patience, ability to handle pressing needs in a calm, friendly, and empathetic way.
Organizational skills, attention to detail, ability to assemble complete and error-free packages.
Ability to discover missing, incorrect, or incomplete items and pursue solutions.
Ability to work in a fast-paced environment, processing a large number of contracts simultaneously under deadline pressure.
Professional demeanor, creating a positive image for the company.

Nice To Haves

Real estate industry experience in the areas of title, escrow, real estate or property management.
Knowledge of front- and back-end processing procedures.

Responsibilities

Providing outstanding assistance to the closing representative to ensure smooth sales and client retention through white glove service.
Preparing loan documents for signing, including vesting amendments when applicable.
Presenting loan documents and other records for signing and returning them to the lender after signing.
Following up on funding conditions.
Reviewing the real estate purchase contract for completeness and requesting any missing information.
Performing a preliminary audit to determine or obtain any necessary items to clear a title.
Preparing estimated closing statements for officer review.
Maintaining files, recording appropriate documentation, and sending checks once the closing is complete.
Transmitting documents to the lender.
Establishing and maintaining relationships with industry players to encourage them to choose the company for escrow processing.