Escrow Assistant

Old Republic Title•San Carlos, CA

32d

About The Position

We are seeking an experienced, detail-oriented, and customer-focused Escrow Assistant to support our Escrow Officers and team throughout residential refinance and sale transactions. The ideal candidate will have two or more years of relevant escrow experience and thrive in a fast-paced environment where accuracy, organization, and exceptional service are essential. The Escrow Assistant plays a key role in ensuring transactions move efficiently by providing administrative, processing, and communication support while maintaining professionalism and attention to detail throughout the closing process.

Requirements

Minimum of 2+ years of relevant escrow experience required.
Strong organizational skills with exceptional attention to detail.
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Basic understanding of accounting principles, including debits and credits.
Proficiency in Microsoft Office Suite and Outlook.
Excellent written and verbal communication skills.
Ability to work independently, exercise sound judgment, and take initiative.
Professional, dependable, and adaptable with a positive attitude.
Strong interpersonal skills with the ability to collaborate effectively across teams and with clients.
Willingness to continue learning industry procedures, systems, and technology.
Maintain dependable and punctual attendance.
Ability to work scheduled hours Monday through Friday, with overtime as needed.
Demonstrate professionalism, flexibility, and responsiveness in all interactions.
Accept supervision, direction, and constructive feedback positively.
Represent the company with professionalism in person, by phone, video conference, and email.
Foster collaborative working relationships with peers, leadership, clients, and vendors.

Nice To Haves

Customer-service oriented with a proactive mindset.
Strong listening and communication skills, including awareness of nonverbal communication.
Ability to remain composed and productive under tight deadlines.
Commitment to accuracy, efficiency, and teamwork.

Responsibilities

Open new escrow orders and maintain accurate transaction files.
Receive and process escrow funds and distribute receipts to appropriate parties.
Support refinance and sale transactions by: Clearing liens, Ordering payoff demands, Distributing commitments/preliminary reports, Ordering surveys when applicable.
Upload and organize documents within the electronic filing system.
Prepare funding packages, provide lender conditions, and process lender funds.
Communicate with principals, agents, lenders, and other parties regarding transaction updates and required information.
Coordinate tasks with Central Processing Unit, Title, and internal team members.
Thoroughly document all conversations, actions, and updates within transaction files.
Stay current on company policies, industry regulations, procedures, and emerging technologies.
Support special projects and team initiatives as assigned.
Provide backup support to reception and other administrative functions as needed.
Maintain confidentiality and deliver exceptional customer service at all times.

Benefits

Comprehensive medical, prescriptions, dental and vision plans
401(k) plan with a discretionary company match
Shareholder Purchase and Reinvestment Plan
Basic life and accidental death and dismemberment insurance premium paid by the company
Voluntary supplemental life insurance for employees, spouses and dependent children
Fertility and Family Building Benefits
Paid Disability benefits
Paid time off programs
11 Company paid holidays per year
Flexible spending account
Health savings account (available to High Deductible Health Plan participants only)
Employee Assistance Program
Educational Assistance Program
Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
Transportation benefit plan for mass transit, parking and vanpool, in several markets