Equity Administration Assistant Manager

Datadog•New York, NY

5d•$131,000 - $154,000•Hybrid

About The Position

Datadog is seeking a hands-on Equity Administration Assistant Manager to own complex and high-risk equity workstreams within the Finance team. This role reports to the Senior Manager, Equity Administration and will serve as a first-level preparer or reviewer on equity transactions, assist with process documentation, and collaborate closely with internal teams across Accounting, Tax, People Operations, Payroll, and Legal. This is an opportunity for an experienced individual contributor in equity administration to develop leadership capabilities while remaining technically involved. Datadog operates as a hybrid workplace, valuing office culture for collaboration and creativity while offering flexibility for work-life harmony.

Requirements

5+ years of equity or stock plan administration experience, including time at a U.S. public company; experience supporting a global employee population is strongly preferred.
Bachelor's degree required, ideally in Accounting, Finance, Economics, or a related field.
Deep hands-on experience with a stock plan administration platform; ETRADE Equity Edge Online strongly preferred.
Solid command of equity mechanics and the compliance framework around them, including U.S. and international tax withholding and reporting, ASC 718 concepts, Section 16 and Rule 10b5-1, and SOX controls.
Coachable and willing to learn new concepts in order to keep the team steady and productive through changes in process or direction.
Works on issues of diverse scope where analysis requires evaluation of a variety of factors, including an understanding of current business trends, and acts as an advisor to team members to meet schedules and resolve technical problems.
Demonstrated ability to own a complex, deadline-driven process independently and to escalate the right issues at the right time.
Advanced Microsoft Excel skills; experience automating recurring work (for example, with Google Apps Script, Python, Power Automate, or SQL) is a strong plus.
Strong written and verbal communication skills, with the ability to translate technical equity and tax concepts into plain language for employees and executives alike.
Discretion and integrity in handling highly confidential compensation and personal data.

Nice To Haves

CEP (Certified Equity Professional) designation preferred, or in progress.
Experience with Workday, NetSuite, Workiva, FloQast, Tableau and AI tools is a plus.

Responsibilities

Assist with the accuracy and timeliness of processing in ETRADE Equity Online across RSU releases, ESPP purchases, FCPE activity, option exercises, dispositions, and cancellations.
Oversee completion of high-risk and more complex assigned equity administration areas.
Serve as a preparer on equity transactions and assist in the review of new equity grants, ensuring to follow proper approvals and controls that are in place.
Oversee process narratives, procedures, and flow charts, and aid in maintaining the calendars and checklists that keep each equity cycle predictable and audit-ready.
Assist in driving team initiatives and projects such as system implementations and process changes, focusing on opportunities to leverage automation tools and AI-assisted solutions.
Review key financial results and related metrics to be communicated to the finance management team and other stakeholders.
Coordinate with all departments in the process, including People Operations, Legal, Payroll, Tax, and Accounting.
Assist with global equity reporting and compliance with international tax and regulatory requirements, including country-specific sub-plans and trustee arrangements.
Partner with Payroll and Tax to deliver accurate equity income and withholding data in every country where we grant, resolving exceptions and mobile employee allocations ahead of payroll cutoffs.
Support our control environment in compliance with SOX, including control evidence and responses to internal and external audit requests.
Support Section 16 officer and director transactions, including Rule 10b5-1 trading plan administration and pre-clearance coordination.
Interact with various B2B relationships including our stock plan provider, transfer agent, trustees, and local advisors.
Help design and deliver employee equity education for a global population, including enrollment campaigns, employee inquiries, and self-service resources.