Equipment Maintenance & Parts Support Coordinator

Walbec Group•Madison, WI

2d•Hybrid

About The Position

This role is crucial for ensuring the smooth operation of equipment maintenance by providing essential parts and inventory support, coordinating maintenance activities, and maintaining accurate system data. The coordinator will work closely with various teams to manage parts, track work orders, and ensure all documentation is up-to-date, with a strong focus on the E360 system.

Requirements

Strong written and verbal communication skills
High proficiency in Microsoft Excel (formulas, data management, reporting)
Elevated comfort with computer systems
Exceptional attention to detail for data entry, inventory tracking, and documentation
Strong organizational skills with ability to manage multiple priorities
Ability to work effectively in office and shop environments
Willingness to become an E360 power user

Nice To Haves

HCSS E360 experience strongly preferred

Responsibilities

Maintain accurate parts inventory through stocking, labeling, and organization
Order routine parts and consumables, monitor stock levels, and coordinate with vendors
Receive shipments, verify accuracy, and ensure proper documentation
Build and maintain Preventive Maintenance (PM) parts kits with required components
Process parts returns, warranty claims, and core exchanges
Assist in generating, updating, and closing work orders accurately and on time
Ensure parts usage and labor are properly captured within work orders
Track repair requests and prioritize based on urgency and operational impact
Support PM planning by maintaining schedules aligned with equipment usage and shop capacity
Enter and maintain accurate equipment data in E360 system
Update equipment meters to support PM and lifecycle tracking
Scan, upload, and organize documents to ensure complete, accessible records
Code maintenance invoices for approval and accurate accounting
Generate basic reports on parts usage, maintenance activity, and costs
Work closely with Shop Supervisor, Service Manager, and Parts leadership
Serve as primary point of contact for parts and maintenance documentation
Support mechanics by ensuring parts, information, and documentation are readily available