Equipment Finance Doc Specialist

Fifth Third Bank • Rosemont, IL

4d

About The Position

The Equipment Finance Documentation Specialist manages all aspects of documenting, closing, and funding Equipment Finance transactions. The role works with clients, relationship managers, portfolio managers, asset managers, and pricing managers to coordinate due diligence, documentation, lien or ownership perfection, closing, and funding while supporting an excellent client experience. The specialist ensures closing documents are complete, prepares lease and loan documents, and coordinates judgmental clear-to-close decisions and exceptions with a manager or mentor.

The position ensures transactions comply with legal requirements and Fifth Third Bank policies and procedures. It is accountable for identifying, assessing, managing, monitoring, and reporting risk while following the Bank’s risk appetite and policies. The role also supports appropriate funding disbursements, transaction boarding in the accounting system, follow-up on outstanding items, departmental service standards, and process improvements. The position has no supervisory responsibilities.

Requirements

• 3–5 years of experience with loan documentation; demonstrated expertise in due diligence and perfection processes is preferred.
• Proficient knowledge of loan structures and documentation needs and requirements.
• Strong attention to detail.
• Effective problem-solving and analytical skills, including the ability to handle and prioritize multiple tasks.
• Ability to work independently with minimal direction.
• Sound decision-making skills.
• Strong verbal and written communication skills and a team-oriented attitude.
• Comfort interacting with corporate customers and peers.
• Ability to meet deadlines under pressure.
• Working knowledge of bank accounting or boarding systems and bank policies and procedures.
• Proficiency with Microsoft Office products.

Nice To Haves

• Bachelor’s degree in Business, such as Business Administration, Finance, or Accounting, or equivalent work experience.
• Demonstrated expertise in loan-documentation due diligence and perfection processes.
• Knowledge of loan documentation, collateral, lien perfection, evaluation, review, and interpretation of UCC searches, and vehicle titling needs and processes.

Responsibilities

• Manage the complete documentation and closing process for Equipment Finance transactions.
• Work as an active deal-team member with clients and internal partners to address policy, compliance, and regulatory matters early.
• Manage and prioritize work queues and work-in-progress within the closing calendar, balancing multiple stakeholder needs.
• Ensure transactions are documented and closed according to credit and asset management approval instructions and conditions.
• Work with a manager to determine, obtain, and analyze required due diligence, including KYC requirements, UCC searches, proof of insurance, entity and corporate documents, assignment documents, UCC-1/UCC-3 preparation, invoices or proof of payment, MSOs/titles, and confirmation of wire instructions.
• Prepare lease and loan documentation in accordance with the terms of each request.
• Obtain accounting, tax, pricing, and legal approvals needed to meet transaction requirements and protect the Bank’s interests.
• Work with a manager to determine whether legal counsel is needed for transaction-specific issues or unresolved legal matters.
• Determine promptly and accurately when underwriting, pricing, and equipment management approval conditions for funding have been satisfied; resolve deficiencies or escalate disputes.
• Prepare ACE transaction and funding communications to support appropriate disbursement by wire, deposit account, or check.
• Ensure required filings and, where applicable, third-party subordinations or releases are completed to perfect the Bank’s liens or ownership, including motor vehicle title work.
• Coordinate with applicable departments to finalize interim draws.
• Review lease and loan documents and source data to ensure accurate boarding of all transaction aspects into the accounting system.
• Board lease and loan transactions to the accounting system.
• Follow up proactively to ensure outstanding items are received promptly and on time.
• Meet goals and departmental service standards, and escalate issues as necessary.
• Participate in assigned projects and suggest departmental efficiency improvements.
• Follow policies and procedures, exchange ideas and opinions, raise concerns, and support positive customer experiences while managing risk.

Benefits

• Comprehensive benefits programs supporting employees’ and families’ physical, financial, emotional, and social well-being.
• Eligible to participate in an incentive compensation plan based on company, line-of-business, and/or individual performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed