Equipment Finance Doc Specialist

Fifth Third Bank • Cincinnati, OH

5d • $60,100 - $123,200 • Onsite

About The Position

The Equipment Finance Documentation Specialist is responsible for documenting, closing, and funding Equipment Finance transactions. The role coordinates with clients, relationship managers, portfolio managers, asset managers, pricing managers, and other stakeholders on due diligence, documentation, lien or ownership perfection, closing, and funding, with a focus on an excellent client experience. The specialist ensures closing documents are in place, prepares lease and loan documentation, and ensures equipment liens and ownership are perfected in accordance with legal requirements and Fifth Third Bank policies and procedures. Judgmental clear-to-close decisions and document or process exceptions are coordinated with a manager or mentor.

The position is accountable for managing risk by following policies and procedures, raising concerns, and working with a manager to identify, assess, manage, monitor, and report risks while operating within the Bank’s risk appetite. It manages transaction workflows and documentation from due diligence through funding, obtains required approvals, coordinates disbursements and filings, and boards transactions into the accounting system. Transaction types include loans, finance leases, tax leases, synthetic leases, interim financing products, municipal transactions, leverage leases, rail financing, and syndicated transactions.

The role has no supervisory responsibilities. The listed duties are essential job functions, and other job-related instructions may be assigned by a supervisor, subject to reasonable accommodation.

Requirements

• 3–5 years of experience with loan documentation; demonstrated expertise in due diligence and perfection processes is preferred.
• Proficient knowledge of loan structures and documentation needs and requirements.
• Working knowledge of bank accounting or boarding systems.
• Working knowledge of bank policies and procedures.
• Proficiency with Microsoft Office products.
• Strong attention to detail.
• Effective problem-solving and analytical skills, including the ability to handle and prioritize multiple tasks.
• Ability to work independently with minimal direction.
• Solid decision-making skills.
• Solid verbal and written communication skills and a team-player attitude.
• Comfort interacting with corporate customers and peers.
• Ability to meet deadlines under pressure.

Nice To Haves

• Bachelor’s degree in Business, such as Business Administration, Finance, or Accounting, or equivalent work experience.
• Knowledge of loan documentation, collateral, lien perfection, evaluation, review and interpretation of UCC searches, and vehicle titling needs and processes is strongly preferred.
• Demonstrated expertise in due diligence and perfection processes is preferred.

Responsibilities

• Manage the entire transaction documentation and closing process for Equipment Finance transactions.
• Work as an active member of the deal team with clients and internal partners to address policy, compliance, and regulatory matters early in the closing process.
• Manage and prioritize work queues for new lease and loan transactions and balance work in progress against the closing calendar.
• Ensure transactions are documented and closed according to the conditions in credit and asset management approval memos.
• Work with a manager to determine, obtain, and analyze due diligence items, including Know Your Customer requirements, UCC searches, proof of insurance, corporate documents, assignment documents, UCC-1/UCC-3 preparation, invoices or proof of payment, and MSOs or titles.
• Confirm vendor or customer wire instructions are correct and accurate.
• Prepare transaction documentation in compliance with request terms.
• Obtain necessary accounting, tax, pricing, and legal approvals to ensure transactions meet requirements and protect the Bank’s interests.
• Work with a manager to determine whether legal counsel is needed for transaction issues or unresolved legal matters related to documentation.
• Determine promptly and accurately whether underwriting, pricing, and equipment management approval conditions for funding have been satisfied; resolve deficiencies or escalate disputes as appropriate.
• Prepare ACE transactions and funding communications to ensure correct disbursement by wire, deposit account, or check.
• Ensure proper filings and, when applicable, third-party subordinations or releases are obtained to perfect the Bank’s liens or ownership, including motor vehicle title work.
• Coordinate with applicable departments to finalize interim draws.
• Understand lease and loan documentation and source data to ensure transactions are properly boarded into the accounting system.
• Board lease and loan transactions into the accounting system.
• Take proactive steps to obtain follow-up items promptly and on time.
• Meet departmental goals and service standards.
• Escalate issues to appropriate personnel as necessary.
• Participate in assigned projects.
• Suggest departmental efficiency improvements.

Benefits

• Comprehensive benefits programs supporting physical, financial, emotional, and social well-being.
• Incentive compensation plan eligibility, with payments based on company, line-of-business, and/or individual performance.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed