Equipment Finance Account Process Coordinator

SouthState Bank

7d•Remote

About The Position

The Equipment Finance Account Process Coordinator executes strategy and provides documentation & operational direction to the middle and back office of the EFG outsourced portfolio servicing agent & commercial banking to ensure efficiency and compliance with internal and external policies. This role implements and provides leadership and process improvement initiatives that are necessary to improve the operational efficiency of all EFG segments. The coordinator advises on workflow improvements, including establishing quality assurance standards, expediting problem resolution, and maintaining production throughput. They audit compliance with corporate and regulatory procedures by monitoring operational processes. This role provides equipment finance loan and lease account operational expertise to the Equipment Finance Group with the management of the loan & and lease portfolio, review of participating lead bank’s loan portfolio maintenance, payments and payoffs, credit file maintenance and tracking of assets. Responsibilities include independent decision-making authority, relationship building, problem solving, issue investigation and resolution. The role will interact with lead bank & and EFG outside portfolio management companies along with syndication desk staff and support staff to ensure transactions are maintained properly. Ensures the accuracy and uniformity of all EFG loans and leases to ensure they booked properly. Asset tracking within the EFG lease operating system LTi Aspire & and ensure SSB EFG captures depreciation expenses and ensure operational capabilities with new leasing software. Ensures that all loans & and leases are closed and maintained in accordance with financial & and accounting guidelines, State and Federal regulations and Bank policies and guidelines.

Requirements

Comprehensive knowledge of equipment loans & leases
Extensive background in equipment finance operations.
Commercial & MMKT banking knowledge
Knowledge of the different equipment industries
Act independently - Entrepreneurship – Client-oriented
Decision making within Company policy.
A bachelor’s degree and additional course work in banking, finance or lending.
A minimum of 8+ required, 10+ preferred years in Commercial Equipment Finance & Leasing contracts, documentation & operations.
Tenured commercial EFG operations experience in a bank owned equipment finance group environment is a preferred qualification.
Create & reviews commercial documentation and materials to ensure strict compliance with banking policies and regulations.
Audits compliance with corporate and regulatory procedures by monitoring operational processes.
Must have a complete knowledge of all State and Federal lending regulations, as well as Bank policies and procedures.
Must be knowledgeable of all SSB EFG loans and leasing products as well as bank products and services.
Must have excellent verbal and written communication skills.
Tenured commercial documentation operations/management experience within a bank owned captive equipment finance group.
Significant, firsthand experience working with lease accounting/servicing systems.
Experience sourcing, reviewing, and implementing new lease systems.
Experience working with automation technologies and identifying automation opportunities.
Ability to multi-task, adapt quickly to changes and work effectively in a fast-paced environment.
Ability to effectively communicate upward, downward, with clients and other financial institutions.
Good organizational, analytical, and problem-solving skills.
Excellent organizational, time management and administrative skills are required.
Proficiency in the use of InfoAnalysis and Super Trump Leasing pricing systems.
Microsoft Word, Excel and Outlook is required.

Nice To Haves

Tenured commercial EFG operations experience in a bank owned equipment finance group environment is a preferred qualification.
Experience sourcing, reviewing, and implementing new lease systems.
Experience working with automation technologies and identifying automation opportunities.
Proficiency in the use of InfoAnalysis and Super Trump Leasing pricing systems.

Responsibilities

Prepare complex loan & FMV, TRAC & Split TRAC lease documentation packages according to guidelines established by the Bank in a timely and accurate manner.
Reviews loan & lease packages for accuracy prior to delivery to the outsourced portfolio booking agent.
Manage closings for direct clients and indirect lead banks for EFG participation and syndications.
Manage UCC searches to ensure lien perfection on all UCC & titled assets.
Approve the disbursement of closing funds and issues loan proceeds for large complex loan & leases.
Review closed and funded loans for document completions, ensures that loans & leases are booked in a timely and accurate manner.
Ensure booked EFG participation loans to ensure non-notification parameters are met from booking.
Maintain and update a tracking system on outstanding insurance policies and any other post-closing documentation (collateral and exception monitoring) and reports on status during monthly meetings.
Ensure the accuracy and uniformity of legal and loan documents, which minimizes the risk of loss to the Bank.
Ensure loans are closed and maintained in accordance with regulatory requirements, as well as Bank policies and guidelines.
As needed, QR & QC review of closed and funded loans /and leases for document completions, ensures that loans & and leases are booked in a timely and accurate manner.
Check booked EFG participation loans to ensure non-notification parameters are met by booking.
Maintain financial statements/tax return reports, exception reports and insurance reports daily and updates loan officers monthly on any outstanding documents needed.
As needed, maintain, create and review Past Due reports, Balance Summary reports, Closed Account reports and alert Banker to any material changes or upcoming deadlines.
Fund and authorize the release of loan funds based on loan approvals and contractual requirements.
Advise on payment application and work closely with lead banks and internal operations for any variances or payment issues.
Remain knowledgeable of all State and Federal lending and documentation regulations as well as Bank policies and guidelines ensuring compliance.
May be asked to coach, mentor or train others as a subject matter expert.
Assist with EFG Operational tasks as needed such as daily book value reporting and daily reconciliation for the EFG portfolios.