Equipment Facility & Services Assistant

Veterans Health Administration • Charleston, SC

5d • Onsite

About The Position

This position is located at the Ralph H. Johnson VA Medical Center in Charleston, South Carolina within the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Southeast Network (VISN 7), Engineering Service. The position is organizationally aligned under the office of the Chief, Maintenance, Operations, Repair and Readiness (MORR) Office. Serves as an Equipment & Facility Services Assistant (EFSA) in the Engineering section of the Ralph H Johnson VA Medical Center. Is assigned primary responsibility for the ongoing maintenance, control and administration of a comprehensive computerized maintenance management system (CMMS). As an EFSA, the individual coordinates work priorities and takes policy direction from the Section Supervisors.

Requirements

• Must be a U.S. Citizen.
• Applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment.
• Selective Service Registration is required for males born after 12/31/1959.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process.
• Acceptable forms of identification will be required to complete pre-employment requirements.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Must serve a 1-year probationary period or 2-year trial period.
• Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06.
• One year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization.
• Demonstrated ability to organize and compile all pertinent information, assure accuracy, and enter data and updates for each piece of equipment into the maintenance system.
• Ability to review and analyze summaries and printouts to check, verify, and correct data.
• Ability to answer inquiries about work order status, equipment maintenance history, trouble reports, and other preventive maintenance questions.
• Ability to compile, prepare and generate various reports [man hour reports, maintenance backlog reports, equipment downtime reports as needed.
• Proficiency with Excel spreadsheets.
• Knowledge in accounting and payroll data software programs.
• Knowledge of personnel compensation and benefits relating to hours worked.
• Knowledge of mathematical reasoning and analytical skills that are needed to avoid any pay errors.
• Ability to understand and be proactive when the need for staffing during an emergency situation arises.
• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Self-Management
• Stress Tolerance
• Teamwork

Responsibilities

• Maintaining time sheets and accurately inputting time and attendance data into the electronic system.
• Inputting and making corrections to schedules of improperly or incorrectly posted time.
• Understanding and configuring days off and holidays for rotating shift employees.
• Verifying attendance, hours worked, and pay adjustments while tracking overtime hours.
• Assuring accuracy of time and proper channels of requesting time are performed.
• Ensuring time sheets are submitted and received by employees on time to issue accurate payroll adjustments.
• Organizing and compiling all pertinent information, assuring accuracy, and entering data and updates for each piece of equipment into the maintenance system.
• Reviewing and analyzing summaries and printouts to check, verify, and correct data.
• Answering inquiries about work order status, equipment maintenance history, trouble reports, and other preventive maintenance questions.
• Compiling, preparing, and generating various reports (man hour reports, maintenance backlog reports, equipment downtime reports as needed).

Benefits

• Comprehensive benefits package
• Access to a range of benefits designed to make a federal career very rewarding
• Federal employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
• Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed