ENVIRONMENTAL ADMINISTRATOR - SES - 42000261 (FOR INTERNAL AGENCY EMPLOYEES ONLY)

State of Florida • Tallahassee, FL

2d • Onsite

About The Position

This position manages the Administrative Section in the Bureau of Inspection and Incident Response and supervises the manager of the Inspection Coordination Section, ensuring effective management of case file intake, customer service functions, personnel actions, travel, purchase requests, and related activities. The incumbent spends the majority of their time communicating with, motivating, providing, or coordinating training, and directing the work of subordinates. In addition, the incumbent must complete timely performance appraisals, develop accurate work plans, and timely approve attendance and leave for each subordinate. The incumbent has the authority to make recommendations for special pay increases, reclassifications, hiring, and disciplinary actions, when appropriate.

Responsible and accountable for managing budget/dollars/resources (staff, vehicles, computers, cell phones, etc.) of any assigned programs in an efficient and accountable manner. Responsible for ensuring that assigned program areas have operational procedures and processes which result in accountability and compliance with division and department policies and procedures.

Operation Cleansweep Program Manager – oversees all program activities, participates in public meetings with members of the regulated community and governing bodies throughout Florida, and provides information and education about the program when requested. Serves as a liaison and consultant to the Bureau Chief and division leadership on administrative matters, special projects, and issues requiring research or analysis.

Participates in the development, implementation, and evaluation of the bureau’s organizational goals, strategies, and performance metrics as part of the division’s strategic planning process. Coordinates program activities with other bureaus, divisions, and external agencies as necessary to advance departmental objectives.

Manages the bureau’s training program for new and existing employees and serves as the bureau’s subject matter expert on inspection processes and procedures. Responsible for ensuring all training materials, instructional content, and field-based evaluations accurately reflect state and federal regulations, as well as division policies and procedures. The position must maintain an expert-level understanding of bureau-specific inspection methods, statutory and rule-based compliance criteria, and standardized field practices to effectively train, guide, and assess inspectors. Conducts in-field ride-along evaluations as needed to verify that inspectors can competently apply inspection protocols following completion of training. Establishes training schedules based on regional needs assessments and coordinates additional training with internal partners and state and federal agencies. Coordinates all animal food regulatory program standards (AFRPS) inspector training to include tracking basic and advanced feed training, feed audits, and contact hours of additional annual training. Maintains accurate training records, including Continuing Educational Units (CEUs) for inspectors.

Assists Bureau Chief with developing, reviewing, and updating bureau policies and procedures (SOP’s). Manages a tracking system to document staff acknowledgement of current SOPs, ensuring that all employees maintain accurate knowledge of procedures and adhere to division and departmental requirements.

Serves as Safety Officer for the bureau. Assists regions with Fit Test Coordination as needed. Assists with coordination and participation in bureau and division meetings and safety training as required.

Mains knowledge of state and federal regulations. Regularly reviews current versions of Chapters 388, 482, 487, 576, 578 and 580, F.S., and rules 5E-1, 5E-2, 5E-3, 5E-4, 5E-9, 5E-13 and 5E-14, F.A.C.

Participates in special projects and incident response activities, and performs other related duties as necessary and directed.

Requirements

• A high school diploma or its equivalent and four (4) years of experience as an Environmental Specialist I or higher with the State of Florida; or
• A bachelor's degree (4 years) from an accredited college or university with a major in one of the physical or natural sciences, agriculture, or engineering and five (5) years of professional experience in environmental protection, regulation or health; one of the physical or natural sciences, agriculture, or engineering; or
• A master's degree (6 years) from an accredited college or university in one of the physical or natural sciences, agriculture, or engineering and four (4) years of professional experience as described above; or
• A doctorate (8 years) from an accredited college or university in one of the physical or natural sciences, agriculture or engineering and two (2) years of professional experience as described above.
• Requires possession of a valid Class E driver license.
• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
• The incumbent of this position is considered to have regulatory responsibilities and is subject to the provisions of Chapter 60L-36, FAC.
• Must be willing and able to be deployed from assigned headquarters for extended periods in support of incident response or other operational needs.
• Successful candidate must pass a background screening, including fingerprinting, as a condition of employment.
• Knowledge of bureau-specific inspection methods, procedures, regulatory requirements, and field practices, gained through extensive hands-on experience conducting inspections within the bureau.
• Ability to communicate effectively, both verbally and in writing, and correspond in a tactful and courteous manner.
• Ability to determine work priorities, assign work, and ensure proper completion of work assignments.
• Skill with preparing, editing and proofing written materials.
• Ability to plan, organize, and manage multiple program responsibilities.
• Intermediate to advanced skill level with Microsoft Office Suite programs including Word, PowerPoint, Excel, SharePoint, Outlook, Teams, or other virtual meeting software.
• Ability to formulate policies and procedures.

Nice To Haves

• Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.

Responsibilities

• Manages the Administrative Section in the Bureau of Inspection and Incident Response and supervises the manager of the Inspection Coordination Section.
• Ensures effective management of case file intake, customer service functions, personnel actions, travel, purchase requests, and related activities.
• Communicates with, motivates, provides, or coordinates training, and directs the work of subordinates.
• Completes timely performance appraisals, develops accurate work plans, and timely approves attendance and leave for each subordinate.
• Makes recommendations for special pay increases, reclassifications, hiring, and disciplinary actions, when appropriate.
• Manages budget/dollars/resources (staff, vehicles, computers, cell phones, etc.) of any assigned programs in an efficient and accountable manner.
• Ensures that assigned program areas have operational procedures and processes which result in accountability and compliance with division and department policies and procedures.
• Oversees all Operation Cleansweep Program activities.
• Participates in public meetings with members of the regulated community and governing bodies throughout Florida.
• Provides information and education about the Operation Cleansweep Program when requested.
• Serves as a liaison and consultant to the Bureau Chief and division leadership on administrative matters, special projects, and issues requiring research or analysis.
• Participates in the development, implementation, and evaluation of the bureau’s organizational goals, strategies, and performance metrics.
• Coordinates program activities with other bureaus, divisions, and external agencies.
• Manages the bureau’s training program for new and existing employees.
• Serves as the bureau’s subject matter expert on inspection processes and procedures.
• Ensures all training materials, instructional content, and field-based evaluations accurately reflect state and federal regulations, as well as division policies and procedures.
• Maintains an expert-level understanding of bureau-specific inspection methods, statutory and rule-based compliance criteria, and standardized field practices.
• Conducts in-field ride-along evaluations as needed.
• Establishes training schedules based on regional needs assessments.
• Coordinates additional training with internal partners and state and federal agencies.
• Coordinates all animal food regulatory program standards (AFRPS) inspector training.
• Maintains accurate training records, including Continuing Educational Units (CEUs) for inspectors.
• Assists Bureau Chief with developing, reviewing, and updating bureau policies and procedures (SOP’s).
• Manages a tracking system to document staff acknowledgement of current SOPs.
• Serves as Safety Officer for the bureau.
• Assists regions with Fit Test Coordination as needed.
• Assists with coordination and participation in bureau and division meetings and safety training as required.
• Maintains knowledge of state and federal regulations.
• Regularly reviews current versions of Chapters 388, 482, 487, 576, 578 and 580, F.S., and rules 5E-1, 5E-2, 5E-3, 5E-4, 5E-9, 5E-13 and 5E-14, F.A.C.
• Participates in special projects and incident response activities.
• Performs other related duties as necessary and directed.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal holiday each year
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Senior