Environmental Administrative Coordinator

NOCO•Buffalo, NY

6d•Onsite

About The Position

The primary function of the Environmental Administrative Coordinator is to perform a variety of administrative duties to support the efficient operation of the Environmental division, while providing excellent customer service to both internal and external customers. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements herein are intended to describe the general nature and level of work performed by employees. They are not to be construed as an exhaustive list of responsibilities, duties, and skills required by personnel so classified. Furthermore, they do not establish an employment contract and are subject to change at the discretion of the Company. NOCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Requirements

High school diploma or equivalent
Minimum 3 years office experience
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Proficient with Microsoft Office Suite, specifically Outlook, Excel and Powerpoint
Proficient with Adobe Pro to create, modify pdf’s and create forms.
Able to sit for prolonged periods at a desk and work on a computer
Able to lift up to 10 pounds at times

Responsibilities

Provide excellent customer service to internal and external customers.
Manage calendars, schedule appointments, and coordinate meeting logistics.
Process invoices; track, verify, reconcile, and report expenses.
Establish new vendors in partnership with Corporate Purchasing, Credit, and Fuels departments.
Manage supply orders, including office, warehouse, cleaning, and Environmental Team supplies.
Create, manage, and complete purchase orders; track accruals as required.
Respond to requests from Environmental Team members and provide administrative support.
Respond to customer inquiries and leads; prepare quotes and provide information on services, pricing, and scheduling availability.
Coordinate and schedule environmental services between customers, drivers, and the Environmental Team.
Serve as the liaison between customers, drivers, and the Environmental Team to ensure effective communication and service delivery.
Manage inbound and outbound customer communications, including appointment confirmations, ETA updates, and service changes.
Collaborate with drivers to schedule pickup orders and address operational questions.
Prepare meeting agendas, presentations, reports, and other supporting documentation.
Maintain, organize, copy, sort, and file records and documentation in both electronic and manual filing systems.
Coordinate with the Safety Team to schedule training, monitor compliance requirements, and track recertifications.
Remain available for on-call support outside normal working hours, as needed.
Perform other duties as assigned in support of evolving business priorities and cross-functional initiatives.