Entertainment Legal Support Specialist

Greenberg Traurig•Los Angeles, CA

2d•Onsite

About The Position

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. The Legal Support Specialist (LSS) will support up to three or more attorneys, including the Chairman of the West Coast Entertainment & Media Practice, in an executive assistant/secretarial capacity. Provides a wide range of administrative, clerical and document processing services in the Entertainment practice department. This is an in-office position, not hybrid. Flexibility to work overtime as needed.

Requirements

Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
Strong ability to maintain high standards of professionalism, including the ability to maintain confidentiality (both client and internal), use good judgment and anticipate needs of attorneys with high volume practices.
Strong attention to detail, organizational skills and ability to manage time effectively.
Positive attitude, excellent interpersonal skills, communication skills and the ability to collaborate well as a team.
Position requires ability to move from the workstation or desk several times throughout the day and go to various offices to retrieve documents and meet with attorneys and receive instructions.
Position also requires the ability to work under pressure to meet strict deadlines.
Minimum 7 years of experience, working in a business law practice with exposure to entertainment law
Exceptional computer skills with the ability to learn new software applications quickly

Nice To Haves

Familiarity with the practice of entertainment law, including motion picture, television, music, and digital transactions is a plus.
Knowledge of DocuSign and Concur preferred

Responsibilities

Manages phone lines for supported attorneys, fielding calls, scheduling and initiating conference calls and conveying messages as necessary.
Communicate with clients, opposing counsel, courts, and liaisons.
Processes time entry, opens new matters, drafts engagement letters and audits responses
Makes reservations, processes reimbursement expenses, maintains calendar, collates information and other administrative duties, as needed by the department
Conducts research
Maintains legal files (both paper & electronic), organize and file documents in designated order, as well as prepare, keyboard, enter, proofread and process legal and administrative correspondence.
Manages document deliveries and tracks final executed documentation
Collaborates with team members, providing assistance when time permits