Ensemble Coordinator

Colburn School•Los Angeles, CA

11d•$25 - $28•Onsite

About The Position

This is a full-time salaried position requiring an average of 37.5 hrs/wk in a 12 month calendar, with a Tuesday – Saturday work schedule. Because of the academic year and performance calendar, there will necessarily be a seasonal variance in the number of hours in any given week, which may include Sundays. The Coordinator will work closely with the chamber music programs in the Conservatory, Music Academy, and Community School of Performing Arts (CSPA), assisting the Professor of Chamber Music in the Conservatory, Director of the Music Academy, and Chair of the Ed and Mari Edelman Chamber Music Institute in the CSPA in the administrative functions associated with their chamber music programs. The Coordinator will function as the main administrator for the Conservatory’s chamber series, Colburn Chamber Players. This role will also provide additional support in other Performance Activities areas, including the Conservatory Brass Ensemble and other small-to-mid-sized ensembles as needed, and summer programs as assigned. The ideal candidate for this role has excellent communication and writing skills, an eye for detail, and strong organizational skills.

Requirements

Relevant work experience as ensemble manager (or other arts administration) preferred, but not required
Degree in music, or equivalent, and substantial orchestral and chamber music performance experience
Comprehensive knowledge of music history, theory, orchestration, orchestral and chamber music repertoire, and performance practice traditions.
Some knowledge of music publishing, licensing, and current copyright law would be welcomed.
Excellent communication and interpersonal skills (verbal and written)
Bibliographic/musical knowledge of European languages
Facility with office software (Microsoft Office suite) including word processing, spreadsheet, database, and Internet applications.
Knowledge of music notation and/or orchestra management software (Dorico, OPAS, ArtsVision) would be welcomed.
Strong organizational skills, with great attention to detail
Ability to work collaboratively and independently on multi-faceted projects
Strong time management skills
Ability to work evenings and weekends
Ability to maintain a professional demeanor and maintain professional relationships with all school constituencies
Ability to lift 40-50 pounds comfortably and adjust piano placement in rehearsal and performance spaces
Must be able to see, hear, feel, and use hands to type and grasp objects with fingers.
Primarily sedentary with intermittent standing, walking, bending, and stooping; occasional lifting and carrying of objects weighing 50 pounds or less; light to heavy repetitive use of hands, wrists and forearms while working on a computer.
Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups of individuals from diverse backgrounds on a regular, on-going basis; ability to concentrate on detailed tasks for extended periods of time and/or intermittently while attending to other responsibilities; ability to work effectively under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities.

Nice To Haves

Some knowledge of music publishing, licensing, and current copyright law would be welcomed.
Knowledge of music notation and/or orchestra management software (Dorico, OPAS, ArtsVision) would be welcomed.

Responsibilities

Oversee the administration and operations for chamber music in the Conservatory, Music Academy and CSPA
Coordinate annual placement auditions and faculty meetings to establish groups, repertoire, and coaching assignments
Liaise with the Production staff to arrange, solidify all related details, and provide administrative oversight for rehearsal and performance dates, times and spaces in a timely and organized fashion.
Facilitate verbal and written communication between Chamber Music faculty, students, and staff regarding rehearsal schedules & performances, scheduling changes, additional coaching requests, and absences
Act as a point-person for backstage logistics needs (personnel, program information, and production), for both on and off-campus performances and events
Create and proofread programs, rosters, and written correspondence for clarity and accuracy
Maintain a chamber music email account for each unit
Oversee all operational aspects of the Conservatory’s Colburn Chamber Players, with 4 to 5 performances each year
Curate, process, and disburse performance materials
Coordinate with Artistic Administration for any guest artists
Create rehearsal and coaching schedules in coordination with faculty, guest artists, student performers, and internal teams
Communicate all logistical needs to Production and attend all performances as staff support
Assist Conservatory Brass faculty with the administrative aspects of the Brass Ensemble, which performs once per semester
Curate, process, and disburse performance materials
Create rehearsal and coaching schedules in coordination with faculty, student performers, and internal teams
Communicate all logistical needs to Production and attend all performances as staff support
Perform other related duties as needed.