Enrollment Specialist
About The Position
The Enrollment Specialist will be responsible for establishing community presence for outreach and recruiting, providing enrollment counseling, processing new student enrollments, transfers, withdrawals, and managing waiting lists. This role also serves as a liaison to parents, facilitating education and involvement, and administering enrollment, grading, and scheduling procedures. The specialist will utilize and maintain the computerized student information system, create and maintain student records (both hard copy and online), and manage attendance accounting records in accordance with EMIS standards. Responsibilities include preparing attendance reports, generating absence letters, maintaining records of test scores, suspensions, and withdrawals, and preparing reports on special education children. The role involves disseminating information to the Principal and other personnel regarding student information requirements, communicating with various stakeholders while maintaining confidentiality, and performing receptionist duties such as answering phones, greeting visitors, and addressing student needs. Additionally, the specialist will assist in yearly enrollment, establish rapport with local and regional high schools and colleges, and maintain student confidentiality. Other duties as assigned by the Principal or Management are also part of this role.
Requirements
- High School Diploma at minimum
- Experience in K-12 Education
- At least two years’ experience working with Student Information Systems and EMIS state reporting databases
- Ability to oversee, manage, and submit state mandated reports
- Strong oral and written communication skills
- Satisfactory completion of local, state, and federal criminal history check and TB test
- Demonstrated ability to exhibit strong interpersonal skills with students, parents and administrators
- Ability to meet established deadlines
Nice To Haves
- Associates Degree preferred
Responsibilities
- Establish presence in the community for outreach and recruiting purposes
- Provide enrollment counseling for incoming students and families
- Processing new student enrollments, student transfers, student withdrawals, and waiting lists
- Serve as liaison to parents and facilitate parent education and involvement
- Administer all enrollment, grading, scheduling standard operating procedures and timelines
- Utilize and maintain the computerized student information system
- Create and maintain Academy student records, which include the updating and maintenance of both hard copy and online student records
- Prepares and/or maintains computer records of student attendance; enters data from submitted forms; reviews late/early-arrival forms, and reconciles with absences to create “tardy” and “early-leave lists
- Maintain attendance accounting records in accordance with EMIS standards
- Ensure attendance are accurate; verify with parents and teachers the validity of daily attendance as reported
- Generate and distribute excessive absences letters or other attendance problem letters to parents
- Maintains records of students’ scores on state mandated tests and standardized tests
- Maintains records of student suspensions, student withdrawal from school, and record of reasons for student withdrawal
- Prepares and/or maintains various files, and reports on exceptional, gifted, or special education children being served by the Academy as it relates to the student information system
- Prepares customized reports for Academy needs
- Disseminates information to the Principal and other Academy personnel regarding student information requirements for the operation of the student information system
- Communicates with school personnel, parents, students, and central office staff while complying with the confidentiality requirements in local, state, and federal policies and status
- Perform the duties associated with receptionist (i.e., answer phones, take messages, greet visitors/guests, address student needs, and release students as requested)
- Assist in yearly enrollment
- Establish rapport with local and regional high schools and/or colleges
- Maintains student confidentiality
- Perform other duties, as deemed appropriate, by the Principal or Management
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
