Engineering Licensing & Software Asset Specialist

CAE • Arlington, TX

1d • Onsite

About The Position

The Engineering Licensing & Software Asset Specialist is responsible for determining, documenting, and managing the correct software licensing models for COTS software products used within CAE’s delivered simulator systems. This role serves as the liaison between engineering, procurement, vendors, and internal licensing teams to ensure compliance, cost-efficiency, repeatability, and offline activation support for air-gapped environments. The Engineering Licensing & Software Asset Specialist may also support license tracking and delivery efforts, including logging received licenses, generating software media, tracking Government Reproduction Rights on COTS documentation, and preparing status accounting records and reports.

Requirements

• Bachelor’s degree in IT, Computer Science, Engineering, Business, or related field.
• 4–8+ years of experience in software licensing, SAM, IT procurement, or system integration.
• Strong analytical skills with ability to interpret complex licensing models.
• Experience supporting offline/air-gapped systems.
• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Nice To Haves

• Familiarity with export-controlled environments is preferred.
• Experience with air-gapped system deployments, Windows MAK/AVMA activation, SQL virtualization rights, and backup licensing models.
• Excellent documentation skills and cross-functional communication abilities.

Responsibilities

• Performs detailed licensing analysis, vendor engagement, documentation, and lifecycle management activities to support CAE’s simulator programs.
• Interprets licensing models, produces SKU Bill of Materials, prepares entitlement documentation, and supports offline activation workflows.
• Translates simulator architectures (domain controllers, hypervisors, NAS, runtime servers, instructor stations) into accurate licensing requirements.
• Engages with vendors to obtain written clarification on licensing terms, virtualization rights, and offline activation requirements.
• Produces buy-ready SKU Bills of Materials (BOMs) for procurement.
• Supports air-gapped installations through offline activation guides and troubleshooting documentation.
• Maintains entitlement ledgers tied to each delivered simulator.
• Identifies reusable licensing patterns and documents them for future programs.
• Coordinates with engineering, procurement, PMO, and COTS licensing teams.
• Logs incoming software, documentation and software licenses and maintains an inventory of the Software Media Library.
• Prepares status accounting reports.
• Prepares deliveries of the Project software and COTS software and documentation to CAE customers.
• Performs internal audits of the Software Media Library and supports QA audits.
• Supports Physical Configuration Audits (PCA) for the projects.
• Develops and updates internal work procedures.
• Translates simulator architectures (domain controllers, hypervisors, NAS, runtime servers, instructor stations) into accurate OS/SQL/Hypervisor/Backup licensing requirements.
• Complies with all company security and data protection/usage policies and procedures.
• Is personally responsible for proper marking and handling of all information and materials, in any form.
• Shall not divulge any information, or afford access, to other employees not having a need-to-know.
• Shall not divulge information outside company without management approval.
• All government and proprietary information will be accessed and stored electronically on company provided resources.
• Incumbent must be eligible for DoD Personal Security Clearance.

Benefits

• Comprehensive and competitive benefits package
• Flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level