Engineering Coordinator I - 1st Shift

NOW Health Group INC•Bloomingdale, IL

just now•$23 - $29•Onsite

About The Position

Performs a variety of administrative responsibilities for the Maintenance/Engineering department. This role involves project support, maintenance support, and general administrative tasks to ensure the smooth operation of the department.

Requirements

Associate’s degree in business administration, management, or a related field and 2 years of experience in project coordination, project management roles or related fields or equivalent combination of education and experience.
Working Knowledge of project management tools
Intermediate-level Microsoft Word, PowerPoint and Excel skills required.
Strong administrative skills, including ability to create and update spreadsheets and reports.
Intermediate skill level in Microsoft Outlook, Word, Excel and PowerPoint is required, as well as the ability to synthesize data and put it into reports.
Strong collaboration and interpersonal, verbal, and written communication skills are needed to work effectively with others.
Ability to communicate effectively with others, including strong active listening skills; excellent attention to detail and proofreading skills; and demonstrated high quality of work.
Strong time management skills; ability to prioritize, organize projects, and calmly handle multiple tasks simultaneously and independently in a fast-paced environment.
Maintains confidentiality of data.
Demonstrates a strong sense of urgency and flexibility to change tasks frequently as business requires.
Ability to make good decisions, exhibit sound and accurate judgment, include appropriate people in the decision-making process and make timely decisions.
Must maintain confidentiality of data and information.
Ability to prioritize and plan work activities, integrate change smoothly, work in an organized manner, and develop and prioritize practical goals and strategies.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to communicate effectively, speak clearly, listen, and get clarification.
Ability to respond to requests and questions professionally and promptly.
Ability to perform basic math calculations of addition, subtraction, multiplication and division and to calculate figures and amounts such as postage, weights, proportions and percentages.
The ability to identify problems promptly, gather and analyze information skillfully, and develop alternative solutions is essential.
The ability to offer workable solutions to issues is also essential.

Nice To Haves

Bachelor’s degree preferred.
Project management certifications: Certified Associate in Project Management (CAPM), project management professional (PMP) or similar preferred.
Oracle experience preferred.

Responsibilities

Develops and upkeeps standardized project lifecycle documents and activities, including standardized project approval package, cost control, scheduling, closeouts, etc.
Uses project management tools to maintain updated ongoing projects portfolio status and progress report to be shared with stake holders.
Helps project managers in monitor progress against deadlines and identifying and communicating project risks on a timely manner, helping project team members complete project tasks and produce deliverables.
Ensures project files are complete and up to date. Interacts with project manager in the periodic review of project file upkeeping, including proposals, contracts, cost controls, drawings, equipment manuals etc.
Works with project managers to ensure electronic project files/records are kept and updated for all ongoing project work.
Use project management tools, Excel files etc. in support of NHG Capital Plan documents and activities.
Assists on the gathering and analyzing of information for project development, such as production, planning and financial data necessary for scope development.
Supports scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle.
Maintains and organizes department preventive maintenance files including machine manuals, catalogs and service contracts/agreements.
Research information for parts and services and compiles vendor information.
Develops and maintains a master contract file and ensures service contracts costs and due dates are visible.
Develops and maintains a master list of special maintenance projects and tasks.
Assists with maintaining inventory of Maintenance Shop supplies.
Fills in for Maintenance Planner on Mechanical Store Purchases when needed.
Coordinates vendor and contractor visits to the sites, ensuring visitor guidelines are followed.
Coordinates adding new vendors to master vendor list (including obtaining Certificates of Insurance and W-9's) as needed.
Orders parts and supplies for the department and coordinates timely delivery of these items. Enters orders into Oracle.
Plans and prepares materials for department plant communications, recognition and other events.
Assists with tracking and maintaining recurrent department activities such as SOP and Safety Training, Safety Activity Cards, Employee Surveys, etc.
Complies with safety and GMP requirements.
Supports a culture of safe production and exhibits safe work practices.
Actively participates in the safety program by engaging in safety activities.
Effectively provides and accepts constructive peer-to-peer feedback on safety performance.
Adheres to policies, procedures, SOP’s, safe work practices, and safety policies and procedures.
Reports ALL workplace incidents to supervisor immediately.
Communicates concerns to supervisor, reports hazards, and provides input on prevention.
Properly uses, wears, and stores Personal Protective Equipment when required.
Participates on safety teams and/or completes safety-related activities as part of regular job responsibilities.