Engineering Business Services Specialist

Port of Seattle•Seattle, WA

16h

About The Position

As an Engineering Business Services Specialist, you will support the Engineering team by maintaining all personal and professional service agreements (SA), service directives (SD), amendments, and modifications per Port Central Procurement Office (CPO) policies and procedures. You will also maintain records for approved budgets, regulatory agreements, and Commission authorizations to support procurement and contracting and will facilitate the procurement process for project specific professional and personal services. You will ensure documentation complies with CPO requirements and Port procurement/contracting procedures. You will provide contract and accounting information to CPO/Account Payables (AP) and enter requisition into PeopleSoft to produce and establish a purchase order (PO). You will maintain department contract files and establish and maintain tracking of critical contract dates, deadlines, and Women and Minority-Owned Business Enterprise (WMBE) utilization. You will assist with and coordinate new procurements and purchasing acquisitions. You will communicate with CPO to assess the status of submitted SDs and execution of new SD/SD modifications. You will also maintain and communicate contract/SD schedule and budget. You will respond to contract audit requests by State Audit Office, Financial Statements auditors, Port internal auditors, and grant funding agencies. You will also meet with internal and external auditors to review contract files.

Requirements

Three (3) years of experience in procurement and/or contract management.
Knowledge of procurement policies, procedures, and practices as they relate to service agreements.
Knowledge of contract lifecycle processes and tracking tools used to monitor deadlines.
Skilled at monitoring WMBE utilization to ensure alignment with established participation goals.
Strong written and verbal communication skills.
Strong organizational and time management skills.
Ability to maintain a tracking system for contract dates, including renewals, deliverables and deadlines.
Knowledge of PeopleSoft, Management Information System, Contractor Data system.
Proficiency with Microsoft Office Suite and SharePoint.

Nice To Haves

Apply equity and exemplify shared values, behaviors, and practices in all aspects of the work.

Responsibilities

Maintain all personal and professional service agreements (SA), service directives (SD), amendments, and modifications per Port Central Procurement Office (CPO) policies and procedures.
Maintain records for approved budgets, regulatory agreements, and Commission authorizations to support procurement and contracting.
Facilitate the procurement process for project specific professional and personal services.
Ensure documentation complies with CPO requirements and Port procurement/contracting procedures.
Provide contract and accounting information to CPO/Account Payables (AP) and enter requisition into PeopleSoft to produce and establish a purchase order (PO).
Maintain department contract files and establish and maintain tracking of critical contract dates, deadlines, and Women and Minority-Owned Business Enterprise (WMBE) utilization.
Assist with and coordinate new procurements and purchasing acquisitions.
Communicate with CPO to assess the status of submitted SDs and execution of new SD/SD modifications.
Maintain and communicate contract/SD schedule and budget.
Respond to contract audit requests by State Audit Office, Financial Statements auditors, Port internal auditors, and grant funding agencies.
Meet with internal and external auditors to review contract files.