ENGINEERING SERVICES SPECIALIST - 55013060

State of Florida•Fort Lauderdale, FL

5d•$47,429 - $61,378•Onsite

About The Position

This position will support the District Development Division by managing and overseeing professional and contractual service agreements, which are essential to advancing various phases of project development and delivery. The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

Requirements

Knowledge of application of laws, precedents, governmental regulations and agency rules pertaining to contract acquisition and contracts administration
Skilled in use of computer-based spreadsheets, databases, and work processing applications
Skilled in reviewing documents for accuracy and completeness
Skilled in problem-solving techniques
Ability to plan, develop and coordinate assignments
Ability to communicate effectively and appropriately both verbally and in writing
Ability to work independently, organize and prioritize assignments
Ability to research and analyze data
Ability to establish and maintain effective working relationships
Five (5) years of relevant experience in contract administration, contract procurement, finance, economics, public administration, business administration, urban planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development.
Post-secondary education can substitute for the required experience on a year-for-year basis.

Responsibilities

Plans, analyzes, coordinates and/or executes contract administration activities providing engineering services in support to various Department’s professional and technical staff.
Serves as the Contract Manager for professional services and other contractual services task driven contracts.
Coordinate with consultants, monitor contract time and funding, timely execute task work orders and letters of authorizations, coordinate with project managers on appropriate staff hours for each task, verify appropriate rates and job classifications, coordinate with Work Program and the Comptroller office ensuring projects are properly job cost accounted and authorized.
Encumber funds ensuring correct pay status.
Enter consultant grades in the Consultant Evaluation system (with input of professional/technical project managers).
Coordinate with Project Managers on timely approval of progress reports.
Monitor the Contract Invoice Transmittal System (CITS) to track and approve invoices.
Support project managers in reviewing, analyzing and coordinating amendment requests for professional services and contractual services contracts.
This includes adding funds, time extension, addition of subconsultants, job classifications, contract close-outs, etc.
Coordinate appropriate funding with the Work Program office.
Route amendment request form and related documents to appropriate offices for approval.
Upload executed documents into Florida Accountability Contract Tracking System (FACTS).
Supports and coordinates the Technical Review Committee members in preparing memoranda and other documents, as required.
Assists project managers in preparing justifications of outstanding encumbrances that are five years or older, and justifications of encumbrances that have had no activity for over two years.
Develop and implement recommendations to management regarding process improvements to enhance coordination, efficiency and effectiveness of contract management and support functions for project specific contracts and task driven contracts.