Temporary Part-Time Engagement and Donor Relations Associate

Our Childrens Trust•Eugene, OR

11h•$24 - $28•Onsite

About The Position

This is a temporary, part-time position with a duration of up to 6 months from the date of hire. The Engagement and Donor Relations Associate provides high-level administrative and operational support to the Senior Director of Donor Development, coordinating meetings and follow-through, preparing briefing materials, tracking key engagement metrics, and ensuring accurate, up-to-date CRM records, while also supporting the Engagement team with a focus on donor engagement efforts. This role serves as a primary point of contact for donors and supporters, supports donor communications and acknowledgements, and provides logistical coordination for fundraising campaigns and in-person and virtual events, while also supporting prospect research and Youth Advisory Council coordination, and contributes to fundraising and development initiatives.

Requirements

4 years of fundraising or general non-profit organization experience OR Associate's degree and 2 years of Legal Assistant, Executive Assistant, or Non-profit experience OR equivalent combination of education, skill, and experience
Excellent time-management and organizational skills, with the ability to balance multiple priorities, manage logistics, and consistently meet deadlines.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Experience working with CRM or donor-management systems (e.g., Neon), with the ability to update records accurately and follow data-entry procedures.
Strong attention to detail, with a commitment to accuracy in data entry, documentation, and maintaining donor and contact records.
Customer-service oriented, with the ability to respond promptly and courteously to donor and supporter inquiries while handling confidential information appropriately.
Ability to assist with logistical details for meetings and events, including scheduling, preparing materials, communicating with vendors, and supporting shipping needs.
Exceptional writing, organizational, and communication skills
Demonstrated commitment to excellence
Identify and solve problems with sound judgment and effective solutions
Work independently, jointly, and under pressure
Respectful, approachable, and team-oriented, building strong working relationships and contributing to a positive work environment
Takes personal responsibility for job performance; receptive to feedback, willing to learn, and embraces continuous improvement
Professional participation, presentation, and conduct during in-person and virtual events
Commitment to Trauma Informed Care principles and practices
Actively contributes to an inclusive workplace by respecting diverse perspectives, treating everyone fairly, and working to dismantle systemic barriers, promoting equality and belonging within our organizational culture

Nice To Haves

Basic research skills preferred, including the ability to gather and summarize information related to prospects, foundations, or sector trends.

Responsibilities

Organize, schedule, and prepare materials for meetings, including sharing agendas, taking minutes, and managing post-meeting follow-ups such as distributing notes and tracking action items.
Track key engagement metrics such as awards as well as key media quotes from plaintiffs, attorneys, and experts.
Prepare meeting memos, briefing materials, and other internal documents to support donor and partner engagement.
Assist with award submissions, including gathering required content.
Maintain accurate contact records in CRM, ensuring that all new contacts are entered and that touchpoints are consistently updated.
Maintain and update shared Outlook calendars and Microsoft Planner by entering meetings, deadlines, and tasks, and ensuring all information is accurate and kept up to date.
Serve as primary point of contact for donors and supporters, responding to daily inquiries and payment issues.
Support development of donor-facing materials, including thank you cards, impact assets, stewardship content, and other communications.
Assist with timely donor acknowledgements, including coordinating thank you letters, cards, and related correspondence.
Assist in managing grant documentation by ensuring agreements and related materials are received, logged, and stored in the appropriate systems in collaboration with Finance and other staff.
Assist with development-focused events, including donor stewardship activities and program briefings.
Support the planning and execution of online events (creating run of show, coordinating speakers, drafting and setting up registration pages and reminder emails, operating Zoom or virtual platform, etc.).
Assist in the design and execution of fundraising and donor engagement campaigns with a special focus on monthly donors, end of year campaign, and impact report.
Support effective donor cultivation, solicitation, and recognition activities.
Support the preparation and distribution of donor mailings, Impact Reports, pitch decks, and other development and engagement materials.
Research individual and organizational prospects and donors, applying professional tools such as DonorAtlas online and prospecting tools, to identify, qualify, and develop long-term funding relationships.