Employment Tax Support Specialist

Thomas and Company • Nashville, TN

6d • Remote

About The Position

The Employment Tax Support Specialist provides operational and administrative support for employment tax-related services by coordinating data, managing workflows, and assisting with client deliverables, invoicing, and agency follow-up. This role ensures accuracy, organization, and timely completion of work while supporting internal teams, clients, and state and local agencies. The position requires strong attention to detail, the ability to manage multiple priorities, and sound judgment when handling sensitive information.

Requirements

• High school diploma or equivalent
• 2–3 years of administrative, data processing, or operational support experience
• Equivalent combination of education and experience will be considered
• Proficiency in Microsoft Office Suite, including Excel
• Ability to perform each essential duty satisfactorily.
• Strong attention to detail and organizational skills
• Ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Ability to work independently with minimal supervision
• Ability to maintain professionalism and interact effectively with internal and external stakeholders
• Ability to handle sensitive and confidential information with a high level of discretion
• Demonstrates accuracy and thoroughness and monitors work to ensure quality
• Strong organizational, analytical, and time management skills
• Maintains positive working relationships with clients, team members, and leadership
• Demonstrates reliability, punctuality, and consistent attendance

Responsibilities

• Coordinate client outreach and follow-up to support ongoing projects
• Gather, organize, and validate client and payroll data
• Track project status and maintain accurate documentation and reporting tools
• Format and manage payroll and tax-related data using Excel
• Prepare and distribute client deliverables and supporting documentation
• Submit tax forms and amendments to state and local agencies and monitor status
• Follow up with agencies to ensure timely processing and resolution of items
• Maintain accurate records and data integrity across systems and tracking tools
• Assist with monthly invoicing and supporting documentation for services provided
• Coordinate with Accounting to follow up on outstanding invoices as needed
• Maintain and update CRM records, including client contacts and project details
• Support development and maintenance of internal resources and documentation
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED