Employment Data Coordinator
About The Position
The Employment Data Coordinator supports the Employment team by ensuring the accurate, timely, and compliant processing of employee data and employment records. The role maintains employment information in the PeopleSoft HCM system, supports faculty contract creation, and provides data and reporting to internal and external stakeholders. The coordinator enters and audits employee and job data, tracks employment changes and documentation, maintains personnel files, and assists with annual employment processes and audits. The role supports onboarding for staff and international staff/faculty, originates and reviews faculty contracts, assists with reporting and PeopleSoft testing, and provides backup administrative support to HR Business Partners and related programs. This is a regular, nonexempt, 40-hour-per-week position. The expected pay range is $25.00–$26.44 per hour. Offers are contingent upon successful criminal, education, and employment screening. Pepperdine is an equal opportunity employer and is religiously affiliated with the Churches of Christ; it may seek employees who support the institution’s goals and Christian mission.
Requirements
- Bachelor's degree or equivalent experience.
- Exceptional attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office and Google Suite.
Nice To Haves
- 1–2 years of experience in human resources, higher education, or a related field.
- Previous affiliation with Pepperdine University.
- Experience with PageUp ATS and PeopleSoft.
Responsibilities
- Enter and audit employee and job data in PeopleSoft HCM, including new hires, transfers, and promotions, in alignment with Payroll calendars.
- Identify employment-data discrepancies and work with HR and Payroll to resolve them promptly.
- Track employment changes and associated approved documentation to maintain accurate, complete, and reliable employment records.
- Maintain and audit physical and digital employee personnel files.
- Assist with annual employment processes, including renewals, minimum wage increases, and audits.
- Assist with routine reporting and querying for internal and external constituents.
- Assist with testing PeopleSoft HCM updates and modifications.
- Own the staff onboarding process and ensure timely completion of onboarding tasks, including paperwork, background checks, and I-9s.
- Serve as primary originator of Pepperdine Graziadio Business School faculty contracts.
- Serve as secondary reviewer of faculty contracts for the Caruso School of Law, Graduate School of Education and Psychology, Pepperdine College of Health Science, Seaver College, and School of Public Policy.
- Provide employment administrative support to HR Business Partners.
- Provide secondary support for faculty onboarding and offboarding, tuition assistance programs, and unemployment claims as needed.
- Perform other duties as assigned.
- Uphold the University mission through work performed.
Benefits
- Pepperdine offers a robust and highly competitive benefits package; specific benefits are not detailed in the posting.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
