Employment Coordinator

Home Hope and Healing • Smithfield, ME

2d • Onsite

About The Position

Home, Hope and Healing is hiring a full-time Employment Coordinator to recruit and onboard paraprofessional staff for its personal care agency program and collaborate with the Employment Specialist. The role is based at the Smithfield office and is scheduled weekdays from 8:00 a.m. to 4:30 p.m.

The coordinator manages recruitment and applicant processes, including job postings, applicant communications, application review, screening, interviews, references, and background checks. The role also helps prepare new field staff for orientation, verifies hiring paperwork and personnel-file documents, and shares information about training with uncertified PSS hires. The coordinator participates in recruitment planning, attends job fairs as requested, and provides backup support to other HR team members.

The employer describes a friendly, supportive working environment and offers health, retirement, paid-time-off, insurance, and wellness benefits.

Requirements

• Excellent computer skills and ability to learn and use applicant tracking, scanning, online, and other computer software programs.
• Working knowledge of MS Word, MS Excel, computerized databases, MS Outlook, and Teams.
• Aptitude for technology to assist staff with troubleshooting computers, smartphones, and other technological devices.
• Ability to maintain strict confidentiality and employee privacy.
• Excellent written and verbal communication skills, with a high degree of professionalism when communicating with staff.
• Good attention to detail.
• Strong work ethic, reliability, and trustworthiness.
• Strong organizational skills, with the ability to prioritize work and meet deadlines.

Nice To Haves

• Two or more years of HR office experience is preferred; alternatively, an associate degree with office work experience.
• Familiarity with the home healthcare field is a plus.

Responsibilities

• Post job advertisements on the company website and other job-search sites, refreshing or revising them as needed.
• Communicate with pre-applicants and applicants, answer questions, and provide support throughout the application process.
• Review resumes, cover letters, employment applications, and other application materials; follow up for additional information when needed.
• Manage applicant flow in the online applicant tracking system and coordinate with other team members involved in hiring.
• Research PSS or CNA certificates and other documents, and upload them to the online applicant system.
• Conduct prescreening questions for pre-applicants.
• Schedule and conduct interviews for PSS applicants.
• Conduct phone references and background checks.
• Arrange orientation dates for new field staff.
• Audit employment forms for completeness and accuracy.
• Follow up on required personnel-file documents.
• Provide uncertified PSS new hires with information about enrolling in outside training to obtain a PSS certificate.
• Participate in cross-departmental team huddles to strategize recruitment efforts.
• Attend job fairs as requested.
• Provide backup duties to other HR team members.

Benefits

• Health insurance with a company contribution toward employee and dependent premiums, plus a $2,000 company contribution toward a Health Reimbursement Arrangement; a Health Savings Account is available with the high-deductible plan.
• Dental and vision insurance.
• Flexible spending accounts for medical, limited-purpose medical, and dependent care expenses.
• Paid time off accrual for vacation and sick time, and paid holidays.
• 401(k) retirement plan with up to a 4% employer match that is 100% vested.
• Employer-paid life and AD&D insurance and an employee assistance program.
• Supplemental insurance plans, including short-term disability, life, and cancer coverage.
• Free RestoreResilience digital program supporting mental, emotional, and physical wellbeing.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree