Employment Authorization Specialist

Guidehouse • Bethesda, MD

3d • Onsite

About The Position

We are looking for an Employment Authorization Specialist II to support the National Institutes of Health, Office of Research Services, Division of International Services. This full-time position is located onsite in Bethesda, Maryland, with potential telework flexibility after three months of onboarding.

Requirements

• Bachelor’s degree in Business Law, Human Resource Management, or related degree.
• Minimum of THREE (3) years of experience in supporting immigration, employment authorization, foreign national sponsorship, or visa-related processes.
• Ability to manage multiple cases, files, databases, deadlines, and stakeholder requests accurately and efficiently.
• Ability to protect sensitive Government, personnel, immigration, and procurement information.
• Familiarity with foreign national case-management databases, web portals, or tracking systems.
• Demonstrated background performing database quality reviews, software functionality testing, or data audits.
• Proven ability to develop reports, spreadsheets, data analyses, charts, and presentations for program stakeholders.
• Skilled in preparing immigration packages, petitions, notices, or case files for specialist review.
• Expertise with Microsoft Office Suite, including Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Must be able to obtain and maintain a Federal or DoD “public trust”; candidates must receive approved adjudication prior to onboarding with Guidehouse.
• Candidates with an active public trust or suitability are preferred.

Nice To Haves

• Prior support for NIH, HHS, or another Federal Government organization.
• Excellent organizational and time-management skills.
• Hands-on involvement in process improvement, database enhancement, or administrative workflow modernization.
• Working knowledge of property management, records management, onboarding, or front-office operations.
• Strong customer-service skills and experience coordinating with scientists, technical staff, program personnel, and external stakeholders.

Responsibilities

• Review, edit, and enter foreign national information from Forms 829-1 and 829-2 and the Division of International Services Portal into the DIS database.
• Prepare immigration packages for submission to the HHS Office of National Security for pre-sponsorship vetting and renewal.
• Confirm foreign national data requiring Foreign National Management System and Office of National Security submission.
• Draft Electronic Notices of Action for Immigration Specialist review.
• Collect NIH contract staff immigration documentation for review and clearance by an Immigration Specialist.
• Support the waiver review process by collecting and preparing information for final adjudication, entering information into databases, creating files, verifying information, and responding to general inquiries.
• Create new cases in DIS databases for Immigration Specialist review and processing.
• Follow up with scientists to confirm arrival dates and update dates as needed.
• Maintain key contact information for NIH Institutes, Centers, and Offices and FDA Centers.
• Prepare databases, reports, spreadsheets, analyses, graphs, charts, and PowerPoint presentations.
• Maintain databases used to track and monitor activities, requests, and request dispositions.
• Assist with the management, modification, testing, auditing, and enhancement of the Division’s nVISTAS enterprise database and associated web portal.
• Maintain computerized files, records, contact databases, electronic calendars, and physical office files.
• Prepare, scan, and ship petitions and other immigration-related paperwork.
• Assist with website content updates and communications with external technology resources.
• Maintain peripheral hardware and provide Microsoft Office and general software support to office staff.
• Support Division property management activities and maintain required certifications.
• Provide onboarding support for temporary staff and new Division hires, including workstation setup, network access, welcome communications, and inclusion in required distribution lists and groups.
• Provide front-office coverage as assigned, including answering phones, taking messages, processing mail, retrieving files, and supporting regular mailings.
• Safeguard procurement-sensitive information, Privacy Act data, Government systems and data, and Government personnel work products.
• Follow NIH safety training requirements and applicable Homeland Security regulations and procedures.
• Perform services onsite based on program requirements and coordinate effectively with Immigration Specialists, NIH staff, scientists, and external stakeholders.

Benefits

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Parental Leave
• 401(k) Retirement Plan
• Group Term Life and Travel Assistance
• Voluntary Life and AD&D Insurance
• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
• Transit and Parking Commuter Benefits
• Short-Term & Long-Term Disability
• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Care.com annual membership
• Employee Assistance Program
• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
• Position may be eligible for a discretionary variable incentive bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level