Employee Operation Specialist

Community Bible Church•San Antonio, TX

4d•Onsite

About The Position

The Employee Operation Specialist supports the day-to-day operations of Human Resources and serves as a trusted resource to employees, hiring managers, and ministry leaders. This position focuses on recruiting support, onboarding, employee separations, personnel and payroll changes, and employee records administration. The ideal candidate is highly organized, detail-oriented, service-minded, discreet, and able to manage multiple priorities in a fast-paced ministry environment. This role may be cross-trained in other areas of HR and provide additional support as organizational needs arise.

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field.
2+ years of experience in Human Resources, employee operations, recruiting coordination, or a related administrative role.
Strong organizational and time-management skills with exceptional attention to detail.
Ability to maintain strict confidentiality when handling sensitive employee information.
Strong written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong interpersonal skills and a service-oriented approach.
Proficiency with Microsoft Office or comparable productivity tools.
Ability to learn and effectively use HRIS, payroll, applicant tracking, and other HR systems.

Nice To Haves

Experience working in a nonprofit, church, ministry, or other mission-driven organization.
Experience with recruiting, onboarding, employee records, payroll changes, and employee separations.
Familiarity with Texas employment practices and HR requirements.
Experience with HRIS or applicant tracking systems.
PHR, SHRM-CP, or other relevant HR certification.

Responsibilities

Coordinate recruiting activities and maintain timely communication with candidates and hiring managers.
Conduct initial candidate prescreening and coordinate interview scheduling.
Assist hiring managers with interview preparation and participate in interviews as appropriate.
Support a consistent, professional, and positive candidate experience.
Coordinate timely and organized onboarding for new employees.
Partner with HR, payroll, IT, facilities, and ministry leaders to ensure employees are prepared for their first day.
Coordinate required employment documentation, background checks, certifications, and other pre-employment requirements.
Serve as a welcoming, professional, and knowledgeable HR point of contact for new employees.
Identify opportunities to improve and streamline the onboarding experience.
Coordinate employee termination and separation processes with HR leadership and appropriate ministry or department leaders according to the appropriate HR regulations.
Coordinate with payroll and other departments regarding final pay, benefits, access, records, and other separation-related matters.
Review submitted personnel changes for completeness and accuracy.
Track changes including promotions, transfers, compensation adjustments, department changes, supervisor changes, and status changes.
Partner with managers, HR, and payroll to resolve discrepancies or missing information.
Protect confidentiality and security.
Assist with periodic file audits and ensure HR records remain complete and accurate.
Maintain accurate employee information in the HRIS and other applicable systems.
Provide support in other areas of HR based on organizational needs and priorities.