Employee Housing Administrative Supervisor

Winter Park Resort • Winter Park, CO

21h • $28 • Onsite

About The Position

The Administrative Supervisor – Employee Housing helps ensure daily administrative housing functions run smoothly within the employee housing office. This role oversees administrative processes, coordinates resident and department needs, manages key systems and reporting, and ensures housing policies are followed consistently. The position works closely and serves as a central coordination point between residents, housing staff, maintenance, cleaning, and internal departments.

Requirements

• High School diploma required.
• Minimum of two (2) years in a supervisory position or equivalent.
• Demonstrated experience in conflict resolution and managing difficult situations to reach a mutually beneficial outcome.
• 2-3 years’ experience developing and managing a department budget.
• General knowledge of basic bookkeeping or accounting.
• Proficient in MS Office programs, advanced Excel use is very desirable, e-mail/Internet operation and demonstrated ability to learn other programs quickly is required.
• Excellent time management skills
• Excellent oral and written communication skills.
• Valid Colorado driver’s license.

Nice To Haves

• College degree preferred.
• Property management experience very desirable.

Responsibilities

• Oversee move-in and move-out processes for employees and approved non-employees, including assignment coordination, key distribution, unit readiness, and documentation review.
• Monitor daily system activity and housing workflows to ensure tasks and processes are completed accurately and on time.
• Coordinate with Recruiting and hiring managers to understand workforce plans, housing needs, and support assignment and monitoring of seasonal housing allotments.
• Manage scheduling and task assignment for the administrative team, ensuring coverage of daily housing office functions, workflow completion, and timely handling of resident and administrative requests.
• Coordinate workload distribution and follow up on task completion to support efficient office operations.
• Use and oversee housing systems including Rent Manager (property management system), RTP (payments and refunds), and DNA Fusion/Engage (key and access systems) to maintain accurate records and support housing operations.
• Run and review reports related to occupancy, revenue, security deposits, housing agreements, and operational performance.
• Support payroll deduction housing payment processes in coordination with a dedicated housing specialist and HR payroll partners, including review of prorated move-in and move-out calculations, property-based rate adjustments, and accelerated payroll repayment plans for residents with outstanding balances.
• Ensure accuracy, proper documentation, and timely completion of all payroll-related housing transactions in accordance with resort finance procedures.
• Review move-out inspection reports and supporting documentation to determine eligibility for security deposit deductions or forfeitures.
• Coordinate with maintenance and facilities teams to resolve discrepancies, validate findings, and ensure accurate documentation prior to final processing in accordance with resort procedures.
• Assist with tracking housing-related expenses, maintaining records, and organizing documentation to support financial reporting and reconciliation.
• Respond to and document resident housing concerns, including roommate disputes, behavior issues, noise complaints, and other day-to-day housing matters.
• Support resolution efforts, assist in mediation when appropriate, and escalate issues to management when needed.
• Review available documentation and surveillance footage when necessary to help clarify incidents.
• Serve as a resource for residents, HR, and departments regarding housing policies and procedures.
• Serve as point of contact for Homeowners Associations (HOAs), tracking dues, assessments, invoices, and property-related updates.
• Attend HOA meetings as needed and communicate key updates and action items to leadership and internal teams.
• Manage key and access control processes, including issuance, tracking, and coordination with access systems.
• Provide day-to-day support, coaching, and guidance to administrative staff.
• Assist with onboarding, training, performance discussions, and ongoing development in partnership with the Senior Employee Housing Manager.
• Develop and maintain SOPs and housing workflows to ensure consistency, compliance, and operational clarity.
• Support adherence to housing regulations, safety standards, and internal audit requirements.
• Oversee mail tracking and processing within the housing office, ensuring the admin team receives, logs, distributes, and tracks incoming and outgoing mail and resolves any discrepancies or follow-up needs.
• Support parking compliance processes by documenting violations, communicating parking-related information to residents, and coordinating enforcement tracking with operations and security teams.
• Support coordination of donated items, lost and found items, and resident-provided resources through intake, tracking, communication, and placement into designated areas in coordination with applicable departments.
• Assist with resident communications related to fire code compliance, including notifications regarding removal of items from egress routes, hallways, and other required clearances in accordance with safety standards.
• Maintains a positive and professional working environment, demonstrating adaptability and a collaborative approach while working with colleagues, residents, and cross-functional teams.
• Supports cleanliness and organization of shared administrative and housing office spaces.

Benefits

• Free season pass to Winter Park and all Alterra Resorts
• Discounted friends & family tickets
• Medical, dental, vision, life, paid parental leave and more for eligible employees
• 401(k) plan with 100% company match - up to 4%
• Mental health resources for all employees
• Food & beverage and retail discounts
• Onsite employee childcare based on availability
• Discounted equipment rentals, pro-deals, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED