Employee Health & Safety Specialist

The South Bend Clinic • South Bend, IN

8d • $53,951 - $80,927 • Onsite

About The Position

The Employee Health & Safety Specialist supports Employee Health and Occupational Health initiatives and employee safety initiatives, with approximately 50% of the role dedicated to each area. The position coordinates employee health requirements, maintains confidential health records, assists with exposure and injury management, supports return-to-work coordination, and develops compliance reporting. It also assists with safety assessments, OSHA inspections, respiratory protection, injury investigations, safety reporting, employee education, and implementation of workplace safety programs. The role is based in South Bend, Indiana, and is scheduled Monday through Friday for 40 hours per week.

Requirements

• High school diploma or GED.
• Two years of experience in healthcare, employee health, occupational health, safety, human resources, or a related field.
• Working knowledge of OSHA regulations, employee health programs, and workplace safety principles.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Ability to maintain confidentiality of employee medical information.
• Intermediate proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to analyze data and prepare reports.
• Ability to work independently while collaborating effectively with multidisciplinary teams.

Nice To Haves

• Associate’s degree in healthcare, Public Health, Occupational Health, Safety, Human Resources, or a related field.
• Three to five years of experience supporting employee health, occupational health, or workplace safety programs.
• Experience using electronic medical records, HRIS, or incident-reporting systems.
• Knowledge of medical terminology.

Responsibilities

• Coordinate new-hire health clearances, including immunizations, titers, respirator medical evaluations, and required documentation.
• Coordinate and track annual employee health requirements, including influenza vaccination, tuberculosis screening, respiratory protection compliance, and OSHA-required medical surveillance.
• Maintain confidential employee health records in accordance with regulatory requirements.
• Assist with communicable disease exposure management, documentation, and follow-up.
• Coordinate employee injury reporting and liaise with Employee Health, Occupational Health providers, Human Resources, department leaders, and Workers’ Compensation.
• Assist with return-to-work coordination by tracking work-status documentation and transitional-duty assignments.
• Audit employee health records for compliance with OSHA and organizational standards.
• Develop and maintain employee health compliance reports, dashboards, and tracking tools.
• Assist with employee health policy and procedure updates.
• Educate and guide employees regarding Employee Health programs and requirements.
• Support annual Bureau of Labor Statistics reporting requirements.
• Assist with safety assessments and OSHA inspections at clinical and non-clinical locations to identify hazards and regulatory compliance concerns.
• Document safety findings and track corrective actions through completion.
• Coordinate respiratory protection program activities, including fit-testing schedules, documentation, and compliance tracking.
• Assist with workplace injury investigations by gathering documentation, maintaining records, and coordinating follow-up.
• Maintain incident-reporting data and prepare routine safety reports for department leadership.
• Support employee safety programs, including Safe Patient Handling, Sharps Safety, Personal Protective Equipment, Environmental Infection Control, Workplace Violence Prevention, Emergency Preparedness, Medical Waste Management, and Sterilization and Autoclave Safety.
• Assist with employee safety education and training initiatives.
• Participate in regional Safety Committees and maintain meeting documentation.
• Assist with developing and monitoring corrective action plans for identified safety concerns.
• Serve as a point of contact for routine employee safety questions and escalate complex issues to the Manager/Director or Senior Safety & Employee Health Specialist.
• Perform other duties as assigned.

Benefits

• Comprehensive medical, dental, and vision benefits, including healthcare navigation assistance.
• Mental health benefit at no cost.
• Employer-provided life and disability insurance.
• $5,250 tuition reimbursement per year.
• Immediate 401(k) match.
• 40 hours of paid volunteer time off.
• Up to 12 weeks of parental leave at 100% pay and a financial benefit for adoption and surrogacy for eligible non-physician team members.
• Additional compensation may be available through shift differentials, bonuses, and other incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED