Employee Benefits Operations Analyst

Hilb Group • Cranston, RI

2d • Hybrid

About The Position

The Hilb Group is seeking a motivated, organized Employee Benefits Operations Analyst to support its Employee Benefits practice. This hybrid position is based at the company’s agency in Cranston, Rhode Island, and reports to the agency. The analyst provides operational, financial, reporting, systems, administrative, and project support to producers, service teams, Finance, leadership, and regional partners.

The role researches and resolves commission, billing, accounts receivable, premium-posting, and data discrepancies; maintains supporting documentation and commission records; prepares recurring and ad hoc reports; and updates systems and data to improve accuracy and visibility. It also supports system access and user requests, documents procedures, identifies process improvement opportunities, and helps coordinate process changes, integrations, and regional initiatives.

The analyst additionally coordinates office and regional administration, mailings, meeting and event logistics, inventory and distribution records, reception coverage, and cross-departmental project tracking. The ideal candidate is detail-oriented, proactive, able to manage competing priorities, and effective working independently and collaboratively in a hybrid environment.

Requirements

• Minimum high school degree.
• Strong working knowledge of Microsoft Office, including Excel, Outlook, Word, PowerPoint, and Copilot.
• Ability to research discrepancies, reconcile information, maintain accurate records, and communicate findings clearly.
• Experience documenting procedures, coordinating projects, and managing recurring operational processes.
• Exceptional organizational and time-management skills, with the ability to prioritize multiple requests and meet deadlines.
• Strong written and verbal communication skills and ability to work effectively with service teams, producers, Finance, leadership, carriers, and corporate partners.
• High attention to detail, discretion, and sound judgment when handling confidential or sensitive information.
• Self-motivated and proactive, with the ability to work independently and collaboratively in a hybrid environment.

Nice To Haves

• Bachelor’s or associate degree in Business Administration, Finance, Analytics, Communications, or a related field; equivalent relevant experience will be considered.
• Experience in employee benefits, insurance brokerage, operations, finance support, data analysis, or professional services.
• Advanced Excel skills.

Responsibilities

• Research missing commissions, statements, producer commission questions, bonus allocations, and premium-posting discrepancies.
• Maintain commission statement libraries and support accurate documentation and allocation of commission activity.
• Support accounts receivable and billing activities, collections follow-up, identification of unlocated checks, ACH setup, audit questions, and other finance-related requests.
• Coordinate with Finance and internal stakeholders to resolve discrepancies and maintain clear supporting records.
• Support commission posting triage through Comulate, AMS, and Benefit Point.
• Prepare recurring and ad hoc operational and financial reports, including renewal, expiration, revenue, premium-posting, on-account, and book-of-business information.
• Research data inconsistencies and accounting-related questions across BenefitPoint, Power BI, Comulate, and other internal reporting sources.
• Complete system adjustments and data maintenance needed to improve report accuracy and operational visibility.
• Operationalize practical tracking tools that communicate status, ownership, follow-up needs, and completion.
• Complete BenefitPoint and agency management system updates, account maintenance, and data corrections requested by the service team or identified through operational review.
• Assist with data maintenance and user support in BenefitPoint, Comulate, Power BI, Salesforce, PlanSight, and other systems used by the Employee Benefits practice.
• Coordinate system access, carrier-site access, and related administrative requests as assigned.
• Provide responsive research and administrative support for producer, service team, corporate, and regional operational questions.
• Document, maintain, and update standard operating procedures for assigned operational workflows at the direction of team leaders.
• Identify recurring issues, handoff gaps, and opportunities to improve consistency, accuracy, and turnaround time.
• Support the rollout of process changes, system updates, integrations, and regional initiatives by organizing tasks, timelines, communications, and follow-up.
• Monitor assigned work and report progress, open items, and risks to the appropriate leadership or process owner.
• Coordinate recurring office administration, including incoming mail, check deposits and routing, office supply requests, food orders, and support for events.
• Support Employee Benefit-related mailings and distribution activities, including client materials and promotional items.
• Coordinate logistics for internal meetings, client events, open enrollment meetings, and other regional activities as needed.
• Maintain organized inventories and distribution records for office materials, presentation supplies, and Hilb-branded items.
• Serve as a central administrative point of contact for assigned office and regional operational requests, ensuring items are routed to the correct owner and followed through to completion.
• Provide reception desk coverage as needed, including greeting office visitors and answering and routing incoming phone calls.
• Support cross-departmental projects and action items, maintaining clear records of owners, due dates, and deliverables.

Benefits

• Company-paid life insurance.
• Long-term and short-term disability.
• Medical, dental, and vision plans.
• FSA/HSA plans.
• 401(k) with company match.
• Voluntary critical illness, accident insurance, hospital indemnity, and supplemental life insurance.
• Legal and identity protection benefits.
• Pet benefits.
• Generous PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED