Employee Benefits and Programs Coordinator

Virginia Information Technologies Agency • Richmond, VA

1d • Onsite

About The Position

The Virginia Department of Conservation and Recreation (DCR) is seeking an Employee Benefits and Programs Coordinator to join their team. This role reports to the HR Transactions Manager and serves as a key point of contact for various state agencies and programs related to employee benefits, payroll, and compliance. The coordinator will be responsible for managing claims, conducting audits, preparing reports, developing training materials, and enhancing employee recognition programs. DCR is the state's lead conservation agency, dedicated to conserving the natural, scenic, historic, and cultural resources of the Commonwealth.

Requirements

• Considerable knowledge of employee benefits administration, work-life programs, and related program coordination.
• Progressive professional experience in the use of human resource information systems.
• Considerable knowledge of, and experience applying human resource management principles/practices as it relates to federal and state laws and regulations; including but not limited to: State Health Care programs, rules/regulations, processes, and benefits.
• Considerable knowledge of, and experience applying Virginia Sickness and Disability Program (VSDP) policies and procedures, timeframes, processes, and compliance requirements; Family and Medical Leave Act and Americans with Disability Act requirements, and associated processes.
• Considerable knowledge of, and experience with Workers’ Compensation rules (wage and classified), regulations, timeframes, and responsibilities.
• Working knowledge and experience providing consultation on state retirement benefits timelines and processes.
• Experience with Virginia Employment Commission rules and regulations, and unemployment claims processes.
• Experience handling and maintaining confidential protected health information and sensitive information.
• Demonstrated organizational skills, attention to detail, and commitment to quality customer service.
• Excellent interpersonal skills, including strong oral and written communication skills and the ability to communicate potentially detailed and complex information to others.
• Ability to research problems, apply analytical techniques, and follow through on issues to resolution.
• Proficient in the use of Microsoft Office Suite.
• A valid Driver's License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.
• Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form. DCR participates in E-Verify.

Nice To Haves

• Experience keying benefits-related transactions into human resource systems such as Cardinal, PeopleSoft, Banner, etc.
• Current possession of recognized industry certification or credential (e.g. PHR, SHRM-CP, CEBS, CBP, etc.).

Responsibilities

• Serve as the liaison and/or primary point of contact with VRS, ICMA-RC, DHRM’s Office of Health Benefits, the Virginia Employment Commission, Alight for managing VSDP claims, and MCI for managing Workers’ Compensation claims.
• Assist with accurate and timely delivery of payroll by monitoring time, attendance, leave reports and timesheets for inaccuracies, overtime usage, and proper coding for items such as FMLA, LWOP, Workers’ Compensation, etc.—completing payroll and leave-related audits as necessary.
• Prepare and submit required monthly reconciliations such as VNAV Snapshot Preparation-Confirmation; as well as annual and semi-annual reports for VaLORS, OSHA, ACA, Workers Compensation, etc.
• Develop tools, guidance, and training activities to help the agency workforce better navigate complex issues such as ADA, Workers Compensation, and LWOP.
• Facilitate and enhance the agency’s employee recognition and engagement programs/events, including service awards, CVC, CommonHealth, OnTheSquare, and others.
• Deliver benefits training through HR orientation for new hires.

Benefits

• Paid leave
• A minimum of 13 paid state holidays
• Medical, dental, vision, and life insurance
• Retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan for classified positions, and VaLORS for law enforcement positions)
• Federally recognized Public Service Loan Forgiveness (PSLF) employer
• Free parking or admission to all Virginia State Parks
• Overnight facility discounts at Virginia State Parks (free camping outside of peak season, 50% discount on cabins outside of peak season)
• Employee discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed