Emergency Preparedness Coordinator - Public Works

Marion County • Salem, OR

4d • Onsite

About The Position

The Emergency Preparedness Coordinator performs complex analysis and coordination in developing and implementing emergency management programs with departmental, county, regional, and statewide scope. The position develops and maintains comprehensive emergency management plans, coordinates preparedness and response programs, and supports mitigation, prevention, response, and recovery work. The coordinator works under the general direction of the County Emergency Manager, who sets goals and reviews work for compliance with county, state, and federal policies and legal requirements. The role does not supervise employees, but may provide technical direction during emergencies and lead staff on specific projects.

The position is based on-site; remote work is not available. It is a full-time, non-union role, not eligible for overtime. The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., or four 10-hour days, with flexibility based on program needs. Emergency duties may require long hours outside normal business hours, weekend or holiday work, and response with little or no notice. The position is subject to call-back during emergencies and requires travel to meetings and training, potentially including overnight stays.

Requirements

• Bachelor’s degree in emergency management or homeland security, public or business administration, public health, social work, education, related social or behavioral sciences, or a relevant combination of work, education, training, or experience as determined by Marion County.
• Four years of responsible emergency management or related experience, such as military, public works, public health, law enforcement, fire services, or emergency medical services. Experience must include independent research, design and methodology, policy analysis, and facilitation of group or public services.
• Must be available for emergency response duties; this is an essential position that may work during emergencies or business closures.
• Must travel to meetings and attend training, which may require overnight stays.
• Must have a current driver’s license in the applicant’s state of residence and an acceptable driving history.
• Must pass a criminal history background investigation; a conviction does not necessarily disqualify an applicant.
• Must complete the FEMA Professional Development Series and 20 hours of emergency management instruction within one year of appointment.
• Knowledge of management principles and practices, including program planning, development, evaluation, and fiscal administration.
• Knowledge of federal, state, and local laws and regulations concerning emergency and disaster mitigation, response, and recovery; disaster planning and exercise design; project management; basic grant writing; emergency reporting systems used to coordinate county and state operations; and geographic information systems.
• Ability to work independently to develop goals and procedures and anticipate task requirements.
• Ability to develop and maintain partnerships and collaborative working relationships with community organizations, contractors, employees, agencies, and the public.
• Ability to exercise sound judgment and discretion with interdepartmental, intergovernmental, and interagency representatives; coordinate and facilitate group processes; and communicate effectively orally and in writing.
• Ability to perform the listed physical activities and work in all weather conditions, with possible exposure to heat, cold, humidity, and OSHA blood/body fluids.

Nice To Haves

• Master’s degree.
• Certified Emergency Manager (CEM) certification or Oregon Certified Emergency Management Specialist (ORCEMS) certification.

Responsibilities

• Develop and maintain comprehensive emergency management plans, including emergency operations, hazard mitigation, recovery, continuity, wildfire, debris management, hazardous-substance response, and related plans.
• Assist local organizations with developing their emergency management plans.
• Lead the county’s all-hazard Threat and Hazard Identification Risk Assessment and Stakeholder Preparedness Review; maintain the Capability Assessment and submit the annual Stakeholder Preparedness Report to Oregon Emergency Management.
• Manage and coordinate the county’s National Incident Management System and Incident Command System compliance program.
• Support grant applications and manage grant coordination, tracking, reporting, compliance, and awareness of available grant programs.
• Prepare documentation for meetings and approvals with the Board of Commissioners.
• Establish and maintain relationships with relevant programs, agencies, stakeholders, and regional partners; participate in regional meetings, workshops, projects, boards, and commissions and share findings and recommendations.
• Research applicable technologies; recommend evaluation criteria, system improvements, and new technologies; coordinate technical assessments; and prepare and administer grant proposals and procurement.
• Assist in developing, maintaining, and operating the county Emergency Operations Center; advise EOC staff during emergencies and serve in an EOC or field functional role as trained.
• Assist with developing the county Incident Management Team, including identifying personnel, training, and coaching members; support the State Qualification system.
• Support after-action reviews and improvement planning for EOC exercises and activations.
• Plan, develop, and deliver emergency management training and education to county employees, response personnel, schools, businesses, the public, and partners; conduct outreach and promotional activities.
• Assist with developing mutual-aid and collaborative agreements with regional and neighboring county departments, response agencies, and governmental and nongovernmental organizations.
• Implement emergency management strategic plans and work plans by managing projects across mitigation, prevention, preparedness, response, and recovery.
• Support selection and management of project contractors; develop subject matter and specifications for requests for proposals and contracts, and monitor progress, compliance, and reporting.
• Complete required or recommended training related to emergency management, incident command, planning, project management, software, and recovery.
• Lead and support continuous improvement of program procedures, resources, shared information, and practices.
• Develop, implement, and oversee drills; evaluate public and private organizations’ emergency response and recovery capabilities; and facilitate after-action analysis of incidents.
• Support management, improvement, and continued development of the county Emergency Alerts and Warnings program.
• Participate in ongoing training and professional development.
• Evaluate and recommend changes to emergency management policies and procedures and assist in developing new policies and procedures.
• Operate a motor vehicle for emergency response and travel to meetings throughout the state; operate a two-way radio as needed.
• Maintain regular attendance, effective professional relationships, compliance with county and departmental policies, and the ability to communicate and access information using a computer.
• Perform other related duties as assigned.

Benefits

• Public Service Loan Forgiveness eligibility may be available to qualifying full-time employees after 120 qualifying monthly payments under a qualifying repayment plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level