Elementary Secretary (8839)

Evergreen Public Schools • Vancouver, WA

16h • Onsite

About The Position

The Elementary Secretarial position functions as an office manager in the building making sure that student, staff, building, district, and community needs are being met in a timely manner. This is a permanent position for the 2026/2027 school year, with primary duties focusing on payroll and budget. The role requires effective communication, maintenance of various records, and performing essential office functions.

Requirements

• Typing/keyboarding skills of 50 wpm.
• Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
• Demonstrated ability to communicate effectively both verbally and in writing.
• A minimum of two years of experience in a related field or equivalent training.
• Demonstrated ability to perform basic bookkeeping.
• Must be able to acquire a working understanding of account codes for payroll purposes.
• Demonstrated ability to perform independently.
• Problem solving skills required.
• Must possess a good math aptitude.
• Demonstrated ability to perform on the computer using Windows environment and related applications.
• Must be able to work with constant interruptions in a positive manner.
• Must possess a current First Aid/CPR card, or be able to acquire within 45 days.
• Demonstrated ability to establish and maintain positive relationships with others as part of a team.
• Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
• Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
• Participates in activities and discussions that lead to increased cultural competence.
• Demonstrates a commitment to equitable outcomes for all students.
• Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
• The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

Responsibilities

• Communicate effectively with staff, students, and the general public in person, by telephone, via E-mail, and in writing.
• Maintain daily attendance by recording all call-ins and tardies.
• Record and report any contagious diseases to Special Services on a weekly basis.
• Maintain Associated Student Body (ASB) and General Fund budget accounts, including revolving funds and school store accounts.
• Initiate purchase orders and receipt all supplies.
• Perform filing and maintenance to include student academic files, health/immunization files, and general office files.
• Monitor health room activities, including performing first aid, supervising volunteers in first aid procedures and safety measures, keeping health room stocked with supplies, contacting parents in case of injury or illness, completing accident reports, excluding children for communicable diseases, dispensing medications to students, and working with the district nurse.
• Operate the intercom, calling students for dismissal and/or assisting with announcements.
• Distribute and respond to daily mail when appropriate.
• Operate all general office equipment, including the computer.
• Train and coordinate duties of parent notification staff.
• Maintain substitute and classified time sheets and all leave forms for staff and submit to Sub Office/Payroll in a timely manner.
• Answer the telephone, transferring calls, forwarding messages and answering inquiries when appropriate.
• Greet and assist all persons who enter the building in a positive manner.
• Maintain various building records, including monthly enrollment count, Instructional Resource Center (IRC) records, free and reduced meal records, forward records of withdrawn students, process new student information, and submit computerized reports as needed.
• Register students and confer with Principal to determine class placement.
• Perform voter registration.
• Perform various typing/keyboarding, including bulletins, forms, handbooks, letters/memos, and reports.
• Coordinate substitute requests with staff and Substitute Office.
• Perform First Aid/CPR when necessary.
• Perform other related duties as assigned.

Benefits

• Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB).
• FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.
• Employer-employee funded retirement benefits through Department of Retirement Services (DRS).
• Paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave.
• Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed