Elementary School Registrar

Peoria Unified School District•Glendale, AZ

9d•Onsite

About The Position

The Elementary School Registrar is ultimately responsible for the integrity, accuracy, and completeness of student data. This role involves managing the registration and transfer of students, preparing and maintaining student records, and performing various general office and clerical duties as needed. The registrar will receive training and take direction from District Student Information Staff.

Requirements

Graduation from high school, including or supplemented by courses in general office practices and procedures, computer data preparation, and clerical and secretarial experience.
Knowledge of applicable Federal, state, county, and city statutes, rules, policies, and procedures.
Knowledge of applicable grants management.
Knowledge of applicable Peoria Unified School District and departmental policies and procedures.
General knowledge of standard office practices, procedures, equipment, and secretarial techniques.
Thorough knowledge of business English, spelling, and arithmetic.
Ability to word process accurately and at a reasonable rate of speed.
Ability to make arithmetical calculations.
Ability to meet the public effectively.
Ability to operate a variety of office equipment.
Skill in the use of data and word processing equipment.
Ability to establish and maintain effective working relationships with others.
Ability to follow oral and written instructions.
Skill in using Microsoft Office suite software, especially Excel spreadsheets.
Must possess or obtain an Arizona IVP Fingerprint Clearance Card.
Must be able to pass a background clearance check.
May be required to work outside normal working hours.
Stooping, kneeling, crouching, reaching, pulling, routine lifting up to approximately 20 pounds, grasping, and repetitive motions.
Vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly.
Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound.
Visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work.

Responsibilities

Maintains and respects the confidentiality of student and school personnel information.
Provides information, prepares correspondences, and handles related matters.
Prepares and maintains files and records, completing all necessary steps associated with student registration and withdrawal.
Assists teachers, parents, and students with student registration and withdrawals.
Prepares and maintains cumulative records and end-of-year reports.
Prepares and sends student records to schools for transfer students following guidelines.
Reviews requests made by Social Security Administration, law enforcement officers, Child Protective Services, mental health representatives, and other support staff, and completes them for administrative review.
Ensures that record requests are completed within a reasonable time-frame.
Maintains records in accordance with District policies and procedures and Arizona State Records Retention requirements.
Checks and reviews a variety of data for accuracy, completeness, and conformance with established standards and procedures.
Requests student records as needed.
Maintains records and generates reports as requested by District and School personnel.
Operates standard office equipment, including computers and copiers.
Handles a variety of routine technical and administrative responsibilities.
Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities.
Complies with and supports school and District regulations and policies.
Models non-discriminatory practices in all activities.
Performs related tasks as assigned by building administrator(s) in accordance with school policies and practices.
Attends District training to stay current with changes in data requirements and implements those changes within the prescribed timelines.
Able to read error reports and subsequently correct any validation errors.
Performs other duties as assigned or required.
Enters and maintains student information for new, current, and former students in the student information system.
Enters student discipline into the student information system.