Elementary Lead Secretary

Urbana School District #116•Urbana, IL

19h•Onsite

About The Position

The Elementary Lead Secretary at Yankee Ridge Multilingual Elementary School performs secretarial and clerical duties to support the Principal and school building. This role involves managing office operations, assisting staff and visitors, and maintaining important school records and communications.

Requirements

Minimum of a High School Diploma or Equivalent.
A minimum of 3 years of secretarial/clerical experience is preferred.
Experience with computers, word processing, spreadsheets, publications (flyers, programs, documents), and office equipment such as copiers and fax machines.
Ability to communicate effectively and professionally with the public both orally and in writing.
Ability to maintain strict confidentiality regarding student and personnel records.
Strong attention to detail and excellent organizational skills.
Ability to meet deadlines and adjust to changing situations.
Strong public relations skills and ability to interact with people from diverse backgrounds.

Nice To Haves

Associate’s Degree or Vocational Training preferred.
fluent in Spanish and English

Responsibilities

Type letters, correspondence, reports, and other documents for the Principal.
Answer the Principal’s phone line and assist with answering other phone lines within the administrative office.
Coordinate arrangements for meetings scheduled by the Principal.
Attend building meetings as the Principal assigns; prepare and distribute meeting minutes as necessary.
Type and distribute the weekly calendar of events.
Compile, type, and produce the Student/Parent Guidebook and Faculty Handbook.
Maintain building information (personnel list, voicemail/phone numbers, school maps).
Greet students, parents, and community members.
Collect and review time sheets staff submit for the Assistant Principal’s signature.
Distribute any payroll checks to staff.
Compile, format, and distribute the daily student and faculty bulletins.
Post/send the daily Skyward Family Access bulletin.
Read the daily student announcements.
Issue all building keys/fobs and maintain an accurate list of all keys distributed to staff for the building.
Assist in compiling/formatting schedules (supervision schedule, faculty schedule).
Update messages on the electronic building marquee.
Assist in organizing/coordinating all aspects of school events.
Monitor the use of the office copy machine and report maintenance.
Assist with duties assigned by the teachers.
Maintain building student files and records.
Maintain building budgets and supplies.
Perform any and all additional duties as assigned by the Principal.