Elementary Attendance Secretary

Urbana School District #116•Urbana, IL

1d•Onsite

About The Position

The Elementary Attendance Secretary at Dr. Preston L. Williams, Jr. Elementary School is responsible for performing general secretarial and clerical duties to support the Principal and assist with all matters related to student attendance. This role involves maintaining attendance records, communicating with parents/guardians, issuing admittance slips, and providing general administrative support to the Principal and other staff.

Requirements

Minimum of a High School Diploma or Equivalent.
Experience with typing, computers, word processing, spread sheets and working with office equipment such as copiers and fax machines.
Ability to communicate effectively and professionally with the public.
Ability to maintain strict confidentiality regarding student records.
Strong attention to detail and excellent organizational skills.
Ability to work effectively and efficiently with various personnel in the District.
Strong public relations skills and ability to interact with people from diverse backgrounds.

Nice To Haves

A minimum of 3 years of secretarial/clerical experience is preferred.

Responsibilities

Maintain records of calls from parents/guardians regarding student absences from school.
Greet parents, students, and other community members in the building and direct them as needed.
Issue admittance slips to students upon return to school from an absence.
Perform general secretarial/clerical work for the Principal, including preparing letters and correspondence, copying, answering telephone calls, coordinating schedules, and filing.
Assist other staff with phone calls to parents/guardians regarding their child’s absence from school.
Confer with the teachers and assist them with secretarial/clerical duties as directed.
Operate the attendance computer system.
Record and edit information on daily student attendance reports.
Possess and maintain knowledge of the District’s policies and procedures pertaining to student attendance and discipline.
Possess and maintain knowledge of the contents of the Student/Parent Handbook.
Assist with monitoring students who assist in the attendance office during the school year.
Answer the Principal’s phone line and assist with answering and referring other phone calls.
Maintain District Cum Record files throughout the school year, i.e. attendance, teacher assignment, grade level information.
Assist with duties assigned to the Principal.
Perform any and all additional duties as assigned by the Principal, certificated staff, and support personnel.